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Accountant

3 months ago

San Francisco, California, United States Interplace Full time
Accounts Payable

  • Ensure disbursements and expense reimbursements are made in compliance with policies and procedures including three-way match has been performed, properly authorized and substantiated
  • Ensure disbursements and Corporate Cards have required approvals and backups, are correctly coded, and processed in a timely manner
  • Manages weekly check runs and off-cycle disbursement needs
  • Provides vendor support and accounting assistance to other departments and responds to financial questions/concerns with excellent customer service
  • Responsible for determining accruals and preparation of accrual entries at month-end
  • Responsible for maintaining W-9s, W-8s, and preparing 1099 tax forms at year-end
  • Provides superior customer service in advising vendors, providers, department heads, directors, and others on all matters related to disbursements and invoice and payment requests
  • Monitors vendor database to ensure vendor, provider, and employee data is accurate
  • Documents and maintains AP process workflow documents
  • Makes recommendations to improve payment process
Accounts Receivable

  • Facilitate collections on overdue receivables which includes customer contact either by phone or e-mail
  • Effectively communicate customer account status with sales account managers and distributors
  • Own the process for timely collection of all accounts receivable
  • Timely posting and application of cash payments received to applicable invoices
  • Closing Accounts Receivable records at the end of each calendar month
  • Prepare collection estimates by week based on payment history for cash projections
  • Manage and respond to customer inquiries and invoice disputes
  • Revenue Management and Accounts Receivable oversight ensuring timely and accurate billing
  • Enforcement of collection practices/guidelines and compliant approval for revenue adjustments and bad debt write-offs
Other Duties

  • Other ad hoc projects, as assigned
  • Assist with year-end audit
Education & Experience

  • Bachelor's degree in Finance or Accounting
  • 3 years Accounts Payable experience, experience using Oracle is preferred.
  • Order to cash experience, with a focus on scalability of systems and processes for growth
  • Excellent listening, written and verbal communication skills in order to work with customers and company personnel at all levels
  • Organized and detail-oriented
  • Effective problem-solving abilities and ability to multi-task
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