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Event and Program Assistant

3 months ago

Chico, California, United States ASSOCIATED STUDENTS OF CALIFORNIA STATE UNIVERSITY CHICO Full time


The Associated Students of CSU, Chico is recruiting for Event and Program Assistant. This is a full-time, 11-month (1900 hours), non-exempt position. The pay range for this position is $18.00 to $20.00/hr; new hires typically start at the beginning of the range. The anticipated schedule for this position is typically Monday through Friday, 40 hours per week, though it is also dependent on events therefore will include nights and weekends. The schedule is subject to change based on operational needs.

Associated Students offers excellent benefits to include medical, dental and vision insurance with a generous employer contribution toward the cost. Basic life, AD&D, and long term disability are fully employer paid. Retirement is offered through CalPERS. An employee contribution to this defined benefit plan is required in addition to a significant employer contribution.

The Associated Students (AS) is a comprehensive campus auxiliary corporation of CSU,Chico serving thousands of students, faculty, staff and community members through myriad student programs, services and business enterprises. With an annual budget of more than $21M, the AS operates residential and retail dining services, the Bell Memorial Union, the Wildcat Recreation Center (WREC), and administers the contract for the Wildcat Store (bookstore). Additionally, the AS offers a wide variety of services and programs such as: CAVE (Community Action Volunteers in Education), Child Development Lab, Adventure Outings, Sustainability and student government. Typically, the AS employs more than 100 full and part-time employees and more than 750 students.

In support of campus-wide efforts, the AS is committed to recruiting and hiring candidates who demonstrate and embrace our corporate value and strategic priority of diversity. We take a culturally-informed and identity-affirming approach to all our processes related to employee relationships. We provide timely and intentional opportunities to increase the cultural consciousness and commitment to inclusivity within the Associated Students and actively support University-wide diversity initiatives. Successful candidates are those of diverse abilities and identities who will work to advance policies and practices that will strengthen our organizational culture.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

To be considered, you must submit an application in full and attach a resume This position is open until filled; applications reviewed upon receipt.

EVENT AND PROGRAM ASSISTANT

SUMMARY

Under general direction of the Event and Program Manager, this position provides support to the Associated Students events team programs. Certain duties and assignments are fluid and are periodically reviewed and revised based on program needs, program philosophy, and staff development.

ESSENTIAL FUNCTIONS
  • Assists with the coordination of campus-wide, individual AS and collaborative events on behalf of the Associated Students.
  • Assists with researching programs concepts to meet the educational and cultural needs of the student body.
  • Assists with collection of feedback for assessment including the compilation and reporting of student engagement, feedback, and participation in AS events. Supports the capturing of event data to ensure outreach efforts and programs are high quality, well attended, student-centered experiences and meet AS branding standards.
  • Organizes supporting documentation, event data and maintains records and workflows.
  • Assists with inventory organization including program supplies and resources.
  • Assists with online outreach, maintaining accurate information on external organizational calendars and campus-wide sites.
  • Represents Associated Students in contacts with the campus community, the public, and other organizations.
  • Provides coverage as needed in the absence of student ambassadors, which could include tabling, promotional outreach, etc.
  • Assists with special projects as needed.
  • Other related duties may be assigned.
POSITIONS DIRECTLY SUPERVISED

None

TYPICAL WORKING CONDITIONS

Work is performed in an office and student union building environment; some work is conducted in an outdoor environment with exposure to wide variations in temperature and weather conditions; continuous contact with staff, campus community, and public. Days and hours of work depend on programming.

TYPICAL PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sit, walk, and stand for extended periods; manual dexterity and eye-hand coordination; verbal communication; use of office equipment including computer terminals, telephones, and copiers. Ability to move throughout and between different departments and facilities in the organization.

TRAVEL REQUIREMENTS

None

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS
  • Event planning procedures related to student-centered programs.
  • Working knowledge and use of technology including computer systems and software applications, such as Microsoft Word, Excel, and others related to office support and administrative functions.
  • Organizational and communication skills including filing methods and record-keeping systems to maintain compliance.
  • Policies, procedures, and practices of the assigned area.
  • Project management software (such as Asana or Trello) is preferred.
  • Perform a variety of program support assignments, including day-of event coordination.
  • Track target dates, pay attention to details, and demonstrate flexibility.
  • Foster creative promotion and programming ideas to enhance all AS Events.
  • Work in a team environment and in an open, collaborative space.
  • Work well under pressure: meeting multiple and sometimes competing deadlines.
  • Prepare documents with accuracy and timeliness.
  • Follow oral and written directions.
  • Prepare and review assessment data for AS programs and events.
  • Develop and maintain effective working relationships with the campus community, public, co-workers, and those contacted during the course of work.
  • Take initiative and work autonomously once guidelines are established.
  • Comply with and uphold AS policies and procedures.
MINIMUM EDUCATION and EXPERIENCE REQUIREMENTS
  • One (1) year* of professional (paid or curriculum-based) experience in student activities operations/logistics involving the general knowledge of student programming.
  • Preference given to candidates seeking capstone credit fulfillment through the Department of Recreation, Hospitality, & Parks Management at Chico State.
  • Preference given to applicants with previous experience in events planning, and event promotion.
*For the purposes of this position, one (1) year equals 40 hours/week experience. Part-time positions (=/< 20 hours/week) will be evaluated by hours worked per week.

PREFERRED REQUIREMENTS

None

SPECIAL REQUIREMENTS
  • Possession of or ability to obtain a current and valid California Driver's license with an acceptable driving record.
  • Satisfactory completion of a background check (including a criminal records check) is required for employment. Associated Students will make a conditional offer of employment which may be rescinded if the background check reveals any disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.