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Weekend Event/Wedding Coordinator

3 months ago

Hoboken, New Jersey, United States Day of Details Full time
Job DescriptionJob Description

Position: Weekend Event/Wedding Coordinator

Company: Day of Details

Location: New Jersey

Job Type: Part-Time Freelance

Job Summary:

Day of Details is seeking a highly organized and detail-oriented Weekend Event/Wedding Coordinator to oversee and execute events, ensuring they run smoothly from start to finish. The ideal candidate will have excellent communication and problem-solving skills, a passion for event planning, and the ability to remain calm under pressure. The Day of Event Coordinator will work closely with clients, vendors, and event staff to ensure a seamless and memorable experience for all attendees.

Key Responsibilities:

  • Pre-Event Preparation:
    • Review event plans and timelines with clients and event planners.
    • Conduct site visits and walkthroughs to confirm event setup requirements.
    • Coordinate with vendors to confirm delivery times, setup details, and service expectations.
    • Prepare and organize event materials, such as seating charts, place cards, and signage.
  • Day-of Event Management:
    • Arrive early to supervise the setup and ensure all details align with the event plan.
    • Serve as the main point of contact for clients, vendors, and event staff.
    • Oversee the event timeline and ensure all activities occur as scheduled.
    • Manage and troubleshoot any issues or emergencies that arise during the event.
    • Coordinate with catering staff, entertainers, and other service providers to ensure smooth operations.
    • Facilitate guest experiences, including welcoming guests, managing RSVPs, and addressing any special needs or requests.
  • Post-Event Duties:
    • Supervise event breakdown and cleanup to ensure the venue is left in good condition.
    • Conduct a post-event review to assess the success of the event and identify areas for improvement.
    • Collect feedback from clients and vendors to refine future event processes.

Qualifications:

  • Education: High school diploma or equivalent required; Bachelor's degree in Event Management, Hospitality, or a related field preferred.
  • Experience: Minimum of 2 years of experience in event planning, coordination, or a related field.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent verbal and written communication skills.
    • Ability to stay calm and make quick decisions under pressure.
    • Strong problem-solving skills and attention to detail.
    • Proficiency with event management software and tools.

Availability:

  • Must be available to work weekends, evenings and holidays as required by event schedules.

Physical Requirements:

  • Ability to stand and walk for extended periods.
  • Ability to lift and carry up to 25 pounds.

Compensation:

  • Pay Range: $45 - $60 per hour, based on experience and qualifications.
  • Benefits: This is a part-time freelance position and does not include benefits. All events are in-person.

To Apply:

Please submit your resume. We look forward to reviewing your application and learning more about how you can contribute to our team.

Company DescriptionAbout Us:

Day of Details is a premier event planning company based in New Jersey, specializing in creating unforgettable experiences for our clients. Our team of dedicated professionals is committed to delivering exceptional service and seamless event execution. Join us and be a part of making dreams come trueCompany DescriptionAbout Us:\r
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Day of Details is a premier event planning company based in New Jersey, specializing in creating unforgettable experiences for our clients. Our team of dedicated professionals is committed to delivering exceptional service and seamless event execution. Join us and be a part of making dreams come true