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Facilities Coordinator

3 months ago

Madison, Wisconsin, United States The Fiore Companies Full time

GENERAL PURPOSE OF THE JOB:

Maintain all properties in a class A manner and provide exemplary customer service to tenants in those properties. Properties are all in Madison, WI.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Essential duties include those detailed below. Other duties and projects may be assigned.

  • Oversee daily facilities maintenance operations for assigned properties.
  • Assist with training and supervision of Maintenance Technicians within the assigned group of properties.
  • Update appropriate training materials and plans for assigned properties as necessary. Train new Maintenance Technicians on these procedures as necessary.
  • Assist the Director of Facilities in oversight of major projects and property improvements as needed.
  • Work with all building contractors to oversee their work. Maintain positive and professional relationships with contractors, while still holding them accountable for work deliverables.
  • Perform, assign and follow up on all work orders and preventative maintenance schedules.
  • Oversee testing and repairs of fire protection systems for assigned facilities, as well as tenants' standalone systems.
  • Oversee training and operation of security systems.
  • Perform routine maintenance duties.
  • Maintain positive relations with all tenants and ensure the same from all maintenance staff. Lead with a customer service mindset.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Technical training or five plus years of related experience and/or training, or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from colleagues, employees, tenants and contractors.

MATHEMATICAL SKILLS:

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies and characteristics.

  • Ability to use Microsoft Office Suite, including Outlook, Word and Excel
  • Ability to learn and operate energy management and security software systems
  • Ability to read and interpret blueprints
  • Mechanical and technical skills
  • Clear and concise oral and written communication
  • Ability to deal with emergent situations with clear thought process
  • Eventempered
  • Ability to build good working relationships with all levels of people
  • Flexible

CERTIFICATES, LICENSES, REGISTRATIONS:

A driver's license and good driving record is required.

PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to stand and regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance, stoop, kneel, crouch, or crawl; and to talk and hear.

The employee is occasionally required to smell odors signaling potential problems. The employee is regularly required to lift up to 25 pounds and occasionally to lift more than 100 pounds.

Some typical job duties related to the physical demands include:
hauling tools and equipment, inspection of equipment, lifting electric motors, pumps and general equipment.

WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee is required regularly to work near moving mechanical parts, work in high, precarious places; and work in outdoor weather conditions.

The employee is occasionally required to work in wet or humid, extreme cold or heat conditions; work around fumes or

airborne particles; with toxic or caustic chemicals, with vibration; and with the risk of electrical shock.

Some typical job duties related to the work environment include snow removal, roof repairs, roof-top equipment repairs, working in machinery rooms.

The noise level in the work environment is usually moderate.

OTHER REQUIREMENTS:

Availability for on-c