Administrative Assistant

2 weeks ago

Broomall, Pennsylvania, United States Delaware County Intermediate Unit Full time

The job of Administrative Assistant was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.


Essential Functions include, but are not limited to:

  • Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) for the purpose of preparing reports or processing requests.
  • Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
  • Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) for the purpose of ensuring accuracy.
  • Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) for the purpose of completing department assignments.
  • Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and adhoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
  • Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.
  • Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Attends department and/or inservice meetings for the purpose of conveying and/or gathering information required to perform functions.

Minimum requirements:

  • High school diploma or equivalent.
  • Job related experience required.
  • Proficient computer skills.
  • Good organizational and interpersonal skills.
  • Ability to handle multiple projects and follow through to completion.
  • Excellent communication skills both oral and written.

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