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Program Support Services Specialist

3 months ago

Anchorage Alaska, United States ACT1 Federal Full time

Position Title:
Program Support Services Specialist

Company:
ACT1 Federal

Location:
Anchorage, Alaska

About ACT1:
Delivering mission-critical solutions and industry-leading talent to advance the missions of the partners, organizations, and communities we serve.

Job Description:

ACT1 Federal is seeking a motivated, detail-oriented individual to serve as Program Support Services Specialist supporting the Ted Stevens Center (TSC) for Arctic Security Studies, the newest of six Department of Defense Regional Centers.

This position is on-site in Anchorage, AK, with telecommute options.

In this role, you will work within the TSC Strategic Engagement Division, collaborating closely with organizations internal and external to the TSC to synchronize, plan and execute events and activities.

This includes TSC leadership and staff engagement with various Arctic stakeholders, including senior leaders across the U.S. and international governments.

Responsibilities:

  • Working closely with the ACT1 Events Program Planning Manager and Government Senior Operations Specialist to plan and synchronize events and activities for TSC leadership and staff engagement.
  • Collaborating across the TSC staff to develop situational awareness of planned events and activities to effectively recommend availability of staff and incorporation of engagements, DV visits, events, etc. into the TSC calendar.
  • Working closely with faculty and staff on the origination, coordination, and maintenance of coauthored documents within the TSC, providing input on outwardlooking reports.
  • Working with the Senior Operations Specialist to manage the Engagement Sync Tracker; and facilitating the Engagement Sync Meeting, presenting events for Director approval.
  • Working with internal/external resources to secure needed materials and services for execution of events and activities.
  • Facilitating purchase requests, market research and procurement prep activities.
  • Assisting in the facilitation of Strategic Engagement Division meetings, presenting to division leadership the most pressing issues and administrative items of note.
  • Supporting Protocol, the Strategic Communication Cell, and the Event Planning team as needed in the planning or execution of events and activities.
  • Supporting local engagements as briefer, copresenter or escort when needed.
  • Creating strawman proposal, or draft agenda for senior leader visits.
  • Assisting with Operations information management activities via file/folder management in Microsoft Teams; supporting TSC knowledge management activities.
  • Evaluating current procedures, recommending improvements, and implementing modifications in order to boost effectiveness and efficiency.
Requirements

Minimum Requirements:

  • Bachelor's degree
  • Working knowledge of MS Office Suite, especially Word, Excel, and Teams.
  • Minimum of one (1) year experience as a participant program assistant or operations coordinator with any DoD agency or Regional Center, university or think tank.
  • Experience in planning and conducting outreach/engagement activities and integrating functional support activities into events.

Preferred:

  • Interpersonal skills to interact with senior personnel, diplomats in the U.S. interagency or international partners.
  • Experience coordinating programs, conducting administrative briefings, and coordinating technical planning to support programs.
  • Ability to effectively lead small teams to accomplish project goals.
  • Effective verbal and written communication skills.
  • Effective organizational skills and attention to detail.
  • Experience with Power BI.
Benefits

Medical/Dental/Vision Insurance

Company Paid Life and AD&D insurance

Company Paid Short-Term Disability

Health care flexible spending accounts

Flexible Spending Account

401K with company match

Paid Time Off

Paid Holidays

Voluntary Pet Benefits

ACT1 Federal LLC is an Equal Opportunity and Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.