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Office Assistant

3 months ago

Huntington Beach, California, United States Orange County Property Management Full time
We are seeking a highly organized and motivated Office Assistant to join our property management team. The Office Assistant will provide administrative support to ensure the efficient operation of the office.

This role involves handling a variety of tasks related to organization, communication, and clerical duties, contributing to the overall success of our property management operations.


Responsibilities

  • Help with general office work: filing, typing, writing, data entry, etc.
  • Assist with Accounting related functions
  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Filing & organizing documents
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Resolve officerelated malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with customers and colleagues
  • Serve as contact for maintenance requests, inquiries, and concerns from tenants and clients.
  • Demonstrate empathy, professionalism, and a solutionsoriented approach in all interactions.
  • Perform other duties as assigned

Skills

  • Proven experience as a backoffice assistant, office assistant, or in another relevant administrative role
  • Bilingual a plus
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problemsolving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Pay:
From $3,400.00 per month

Benefits:

  • Health insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Education:

  • High school or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)

Language:

  • Spanish (preferred)

Work Location:
In person