Administrative Assistant

3 days ago

New York, New York, United States Architectural Testing Inc Full time
Administrative Assistant

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building and Construction team in York, PA. This is a fantastic opportunity to grow a versatile career in Intertek.
The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.

Building Products Testing Solutions
From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need.

What are we looking for?
The Administrative Assistant is responsible for various administrative tasks.

Salary & Benefits Information
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you will do:

  • Screen phone calls and answer inquiries regarding basic department services
  • Welcome and check in visitors
  • Prepare invoices, reports, and general correspondence
  • Purchasing of materials for projects and lab supplies
  • Manage calendars and coordinate travel arrangements
  • Perform clerical work including copying, scanning, and filing
  • Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
  • Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
  • Assist with internal and external quality audits
  • Assist with periodic management reports
  • Prepare meeting agendas and record minutes
  • Understand general concepts of test methods and industry requirements
  • Performs other work as required by specific location and/or department

What it takes to be successful in this role:
  • High School Diploma or GED
  • Minimum of 2+years directly related experience; certain departments may require additional experience
  • Prior experience in an administrative position
  • Strong proficiency with Microsoft Office 365 Suite, including Outlook, Word, Excel, Power Point, Sharepoint, OneDrive, and Teams
  • Excellent communication skills, both verbal and written
  • Excellent prioritization, organization, and time management skills
  • Must be detail oriented
  • Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
  • Ability to analyze and solve problems.

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call option #5) to speak with a member of the HR Department.
#LI-LM1

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

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