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Event Production Associate

3 months ago

Seattle, Washington, United States Seattle Aquarium Full time

JOB POSTING
Event Production Associate

Posted:
Open to internal and external applicants

Reports to:
Production Manager

Status:
Full-time, hourly, benefitted position, eligible for overtime

Hours of work:
This position works a variety of shifts, days, or evenings. Need for weekend or after-hours work as related to events and other projects.

Date needed:
June 2024

Posting expires:
When filled

Position description:

The Seattle Aquarium, a leading marine conservation organization, is looking for an Event Production Associate to join the Events team.

The Event Production Associate plays a crucial role in furthering the mission of the Seattle Aquarium "Inspiring Conservation of our Marine Environment." This dynamic position oversees a diverse range of events, encompassing in-person promotional events, virtual broadcasts, video productions, and evening rental events.

By seamlessly blending event and production support, the Event Production Associate ensures the success of all Aquarium events while maintaining the highest standards of customer service and conservation awareness.



Key functions:

Collaborate with the Event Production Manager and key stakeholders to plan and execute in-person promotional events, virtual broadcasts, and video projects, including detailed event preparation, purchase of supplies, and event fulfillment and breakdown activities.

Act as the primary liaison between the Aquarium, event partners, clients, vendors, and internal departments to ensure seamless coordination of event needs.

Oversee evening rental events as a lead representative, including volunteers, security, maintenance, guest services, and other stakeholders as needed to ensure a safe and enjoyable experience.

Provide support for audio-visual needs, collaborating with the Aquarium's AV team and managing in-house rental equipment.
Train, lead, and coordinate volunteers and staff during events, fostering a positive and collaborative team environment.
Collaborate with the volunteer department to schedule and retain evening event volunteers.
Ensure a safe event by monitoring guest behavior and protecting animals and habitats.

Interpret and present information on specific animals, one-on-one or in group settings, in various aquarium exhibits and during feedings, using microphones or other means.

Act as a first responder for emergency issues that may arise during events.
Conduct post-event evaluations, address issues promptly, and report outstanding matters.
Utilize computer tools and programs, including Microsoft Office Suite, to manage complex calendars, timelines, and event data.
Assist with event material production and procurement, including timelines, event plots, presentations, signs, and equipment.
Stay informed of changes and pertinent information regarding exhibits and animals.
Lead and/or sit on committees and other groups as assigned.

All Aquarium staff and volunteers are expected to participate in advancing and integrating diversity, equity, inclusion, and regenerative practices into their work in alignment with our S.A.L.I.S.H.

Values.
Perform other duties as assigned.

Required skills and experience:
We will consider various combinations of relevant experience and education to meet minimum requirements.

Hospitality degree or certification is helpful but optional with relevant event experience.

Minimum of two years of experience in event production and execution, preferably in cultural or tourist attractions, stage management, or festival production.

Ability to work independently, manage stress, and communicate effectively with colleagues, guests, and vendors.
Strong organizational skills, self-motivation, and the ability to manage concurrent timelines.
CPR, first aid, and AED certifications preferred.
Experience with audio-visual equipment and live stream production is a plus.
Proficiency in a second language is advantageous.

Working conditions:
Lifting up to 30 pounds and pushing/pulling up to 50 pounds weekly.
Ability to move around the campus. Standing and sitting for extended periods.

Ability to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear.

Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work in environments with moderate to loud noise levels.
Occasional extended exposure to outside weather conditions.
Flexibility to work long, irregular hours, including evenings, weekends, and holidays.

Salary and benefits:
$26.50-$28.00, Dependent on experience, with an additional $1.00 or $2.00/hour shift differential for nighttime hours, depending on schedule. Please include salary expectations in your materials. Full-time staff are eligible for the Seattle Aquariums comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403b retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off.

How to apply:
The Seattle Aquarium is committed to expanding a diverse, equitable, and inclusive conservation movement.

We are invested in building an Aquarium with a wide variety of backgrounds, identities, languages, cultural ways of knowing, and life experiences.

We know research shows that society has conditioned communities of color, trans and gender non-conforming people, immigrants, people with disabilities, and other marginalized candidates to more frequently not apply to a job because they dont feel that they meet all of the qualifications listed even if they are qualified.

If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you.


Interested candidates should upload a rsum to our online application to be considered. Application review will begin immediately.

Please let us know if you require a reasonable accommodation to apply for this job by emailing us at

Note:
If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer.

About the Seattle Aquarium:
The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the worlds one ocean.

Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment by providing an inspiring visitor experience, engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more.

Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding.


Proudly accredited by the Association of Zoos & Aquariums, were among the top 10 aquariums in the U.S. by attendance, and we welcome over 850,000 people each year.

Guided by our mission of Inspiring Conservation of Our Marine Environment, were working to substantially increase our conservation impact by expanding our campus with a new building, the Ocean Pavilion.

Learn more at

Timeline:
We anticipate the following recruiting schedule for those candidates who are selected for consideration. The following dates are preliminary and subject to change. We will work with candidates to set interview dates. If hired, relocation assistance is not available.

Priority given to applications received within the first two weeks of posting.
Interviews completed by end of May 2024

Start date:
June 2024

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