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Assistant to the Chief Operations Officer

3 months ago

Corpus Christi, Texas, United States City of Corpus Christ Full time

Summary

We welcome and appreciate your interest in employment with the City of Corpus Christi. We are an equal opportunity employer; no information obtained during the recruitment or selection process is intended for any discriminatory purposes.

Pay

This position is an exempt position at pay grade 217 .

A ttendance

Non - rotating 40 - hour work week, Monday - Friday, 8:00 am - 5:00 pm ; m ust be available to work additional hours as needed.

Who May Apply?

All persons legally authorized to work in the United States.

Overview

Under general administrative direction, is responsible for performing complex administrative and managerial duties as a member of the Corpus Christi Water Executive Team . Plans, directs, manages, and oversees the activities and operations of Corpus Christi Water; and provides highly responsible and complex administrative support to the Chief Operating Officer of Water Utilities . Represents Chief Operations Officer of Water Utilities and the City before a variety of boards, committees, special interest groups, community/neighborhood associations, media, business organizations, and other units of government.

Responsibilities

  • Serves as the Chief of Staff and Executive Administrator for CCW (Corpus Christi Water). Assists with setting the vision, objectives , and policy for the Department.
  • May manage and/or supervise the following functional groups based on needs of the department:
Safety Administration Budget & Finance Human Resources Communications & Outreach Asset Management Procurement
  • Assist with onboarding of newly hired executive-level and managerial staff on behalf of COO to ensure important departmental and programmatic information is provided and resulting/ongoing follow-up is completed.
This work includes providing pre-hire date information and subsequently working with the COO and CCW staff on and after hire dates to ensure thorough onboarding process. Duties include: Briefing executives, producing original work to assist executives, coordinating assignments for executives, and temporarily working one-on-one with executives on key programs and initiatives to bring them up to speed.
  • Assist with onboarding, training, and mentoring of staff as needed.
Provide Legistar training for Agenda memos and other related documents. Assist COO direct reports or other CCW staff with learning job duties and navigating Mayor and City Council, the executive leadership team, and City departments and processes.
  • Manage and supervise agenda process for the Chief Operations Officer.
  • Assist COO on working relationship with local delegations, to include congress/senate, external City officials, and other dignitaries.
  • Assist COO in working with governmental and private sector leaders in the Coastal Bend region to strengthen relationships; and oversee workflow amongst the functional groups by leading the executive team in the coordination of achieving City objectives .
  • Develop and manage annual budget for COO and work with Finance Department for annual reporting for COO.
  • Lead point of contact for COO office.
  • Coordinate, review, and edit HR documents on behalf of COO for all of CCW.
  • Coordinate, review, and edit COO responses to Mayor & Council, press, and the public.
  • Responsible for COO's HR confidential paperwork process, which includes coordinating with HR, Budget, and requesting departments.
  • Coordinate/review/monitor COO's departmental budgets with Budget Department throughout fiscal year.
Includes input on creating and augmenting departments' budgets as well as functional authority on budgetary decisions.
  • Work directly with Chief of Staff, Chief of Fire, and EOC to develop annual hurricane season preparedness strategies and policies.
  • Draft and prepare correspondence and other documents for COO, City Manager, and Mayor, and City Council.
Speaking points, memos, emails, text messages, etc.
  • Assigned directly by COO or City Manager to carry-out these tasks singlehandedly and/or to work directly with COO, or City Manager.
  • Review, edit, and coordinate City press releases.
Work directly with Mayor and City Council, City Manager, Deputy City Manager, Chief of Police, Chief of Fire, Assistant to the City Manager, Director of Communications, and other department directors throughout full life cycle of press releases and/or press events.
  • Writing, editing, reviewing, and coordinating press releases and social media posts for all City departments, as well as Mayor and City Council.
  • Assist with executive-level candidate recruitment, review, and interview processes for CCW.
Actively involved in recruiting, reviewing application packets, providing feedback on candidates, and sitting on interview panels as member or witness, etc.
  • Regularly provide project/task direction or functional supervision on behalf of COO by working one-on-one with directors and assistant directors.
  • Duties include: Work one-on-one with directors and assistant directors to manage time-sensitive assignments from Mayor and City Council and City Manager. Manage Critical Issues by working directly with department directors and assistant directors to resolve conflicts before they reach City Manager, Mayor and City Council, press, or the public.
  • Work directly with City Manager, Deputy City Manager, Assistant City Managers, Chief of Police, Chief of Fire, and Mayor, and City Council on policy strategy and development and program implementation. Examples include:
Directly involved with City Manager, Deputy City Manager, Chief of Police, Chief of Fire, Mayor, and City Council, and EOC for employee-related policy creation and implementation during emergency events. Directly involved with City Manager, Deputy City Manager, Chief of Police, Chief of Fire, Mayor, and City Council, and EOC for development, review, and coordination of press releases during emergency events.
  • May be asked to perform other duties as assigned.
Qualifications
  • Requires Bachelor's degree.
  • Minimum of 5 years of experience is r equired .
  • A valid driver's license is required ; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
Other Information:

Benefits

The City offers an excellent benefit package that includes:
  • Texas Municipal Retirement System - TMRS is a required retirement plan for all full-time employees. Each employee automatically contributes 7 % of their total compensation . The City will match employee contributions 2 to 1 during retirement.
  • Medical/dental/vision/life coverage for employees and their eligible dependents.
  • Vacation - 88+ hours per year.
  • Personal leave - 40 hours per year
  • Sick leave - 96 hours per year
  • Voluntary 457b deferred compensation plan.
  • Ten Holidays
  • Flexible Spending Account
  • City Employee Health & Wellness Clinic & City Employee Fitness Center
  • Learning & Development Academy
  • Tuition Reimbursement Programs
  • Employee Recognition Programs
Basis of Rating

Application review and the City may also conduct additional skill assessment tests, in addition to the panel interview.

Closing Statement
  • Selected applicants must be able to pass a background investigation and a pre-employment drug test.
  • Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.
  • In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.