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Property Associate

3 months ago

Concord, New Hampshire, United States JLL Full time

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is currently seeking a dynamic individual for the role of Property Associate who's main duty is to ensure organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. Employee in this role will also provide accounting support. Property Associates maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle, always providing superior customer service.

WHAT YOU'LL BE DOING/WHAT WE NEED FROM YOU/WHAT YOU'LL DO

Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment. Participate in A/R (accounts receivable); preparing and distributing bills or statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed. Track administrative spend to not exceed budget and look for cost reduction opportunities. Coordinate document management related to lease execution, distribution, and filing. Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed. Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed. General office organization. Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages. Prepare and distribute general correspondence and memos. Organize, compile and prepare reports for distribution. Create and/or maintain physical and virtual filing systems in an accurate and organized manner. Maintain and update employee, client, and customer contact databases. Coordinate conference room reservations. Organize department lunches, meetings, events and business travel. Receive building access requests and coordinate access for visitors and vendors. Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards. Track expiration dates for Tenant and Contractor certificates of Insurance and provide advance notice of upcoming expirations. Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping. Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures. Track and coordinate access card activation/deactivation as needed. Assist property team in the development and implementation of property and employee manuals. Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure. As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel. Gather W-9's from vendors, and aid in new vendor set-ups as needed. Assist team members with property budget preparation and recurring reporting, as requested. Assist engineers with recording and billing, as appropriate, monthly utility meter readings. Assist with vendor contract creation, execution and tracking as requested. General and ad hoc administrative support of the property as needed Any and all other duties and tasks assigned.

WHAT YOU BRING/ WHAT YOU WILL BRING TO THE TABLE/WHAT WE'RE LOOKING FOR

High school diploma required BA/BS preferred Minimum 1 year in commercial real estate, property team experience, or office management experience Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology. Advanced oral and written communication skills. Strong attention to detail and organizational skills Self-starter, able to manage multiple projects simultaneously and under pressure. Can work autonomously or as a member of the team. Interacts effectively with coworkers and internal clients at all levels and in multiple disciplines. Ability to calculate figures and amounts such as discounts, interest, proportions and percentages. Capable of developing effective and constructive solutions to challenges and obstacles. Can cope with change, shift gears comfortably, decide and act without having the total picture, and comfortably handle uncertainty. Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week.

WHAT'S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work Comprehensive and competitive benefits plan A supportive, caring and diverse work environment designed for your growth and well-being

Location:

On-site –Concord, MA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.