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Program Administrator

3 months ago

Charleston, West Virginia, United States State of West Virginia Full time
The West Virginia Division of Finance is hiring a Program Administrator in Charleston, WV.

This is a great opportunity to work in a position that oversees the processing of Internal Revenue Service (IRS) required 1099 forms for reportable income to vendors during a tax year.


This position will:

  • Assign, review, and approve 1099 information for supporting vendor staff.
  • Stay apprised of requirement changes in tax codes relating to 1099 issuance. Interpret IRS codes, regulations, and OASIS policies for staff/other leadership. Create/implement new policies and procedures for continuity and improvement for both internal and external agency use.
  • Train and oversee support staff and agencies related to the 1099 project area. Develop/maintain training manuals/databases.
  • Ensure daily operations for the processing of 1099 information are accurate and correct.
  • Contact agency personnel, agency heads, boards, and outside vendors to provide support services and resolution of issues. Develop intricate confidential reports on the status of OASIS related to vendor issues for entities.
  • Approve all transactions and documents for various 1099 forms.
  • Responsible for verifying and updating the Taxpayer Identification Number (TIN) in various systems running reports as necessary in OASIS Business Intelligence.
  • Verify the TIN used by the IRS to identify taxpaying entities. Verify and update TIN Type for Employee Identification Number (EIN) and/or Social Security Number.
Add new records to the Vendor Customer Creation, 1099 Reporting Type information table, and the Customer Account Options table.

Create Vendor Customer Modification documents to modify or add to an existing vendor or customer record.

  • Responsible for decision-making relating to W9s, vendor approvals for payment, planning decisions, & approving VCC, VCM, and VSS documents. Collaborate with the Vendor Section. Contact agencies/vendors with resolutions. Process Vendor Self Service (VSS) documents for vendors use. Ensure the completion of the VSS list by approving or rejecting modifications entered by vendors in OASIS. Ensure all modification records are identified by week and kept in a central location.
  • Approve agencies' requests for new vendors, resolve FEIN issues, monitor and update designations for businesses, and monitor and verify business structure and payroll as it relates to correct classification (business entities and individuals versus employees). Ensure correct documentation is on file.


As a condition of employment, an inquiry into job-related information may be completed which may include but is not limited to, criminal records, abuse registry records, driving records, employment history, and education and training.

Failing to cooperate with this process, providing false and incomplete information, or discovery of disqualifying information will result in denial of or dismissal from employment, or denial of transfers irrespective of when discovered.

Click The APPLY Link To Apply Online.

IMPORTANT:

Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete.

You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION:

Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.


If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it.

Or, you may email it to:
or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.


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Training:
Bachelor's degree from an accredited college or university.

OR

Substitution:
Experience as described below may substitute for the required training at a

rate of one (1) year of experience for every thirty (30) hours of training.

AND

Experience:
Five (5) years of full-time or equivalent part-time paid administrative experience in

organizing and coordinating administrative program initiatives.

DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION*