Administrative Support Specialist
1 week ago
We are seeking an experienced Administrative Assistant to join our team at K&L Gates LLP. As an Administrative Assistant, you will provide administrative and clerical support to our team, ensuring the smooth operation of our office.
Key Responsibilities- Provide administrative support to our team, including typing correspondence, reports, and other documents
- Maintain files, distribute mail, and perform various administrative tasks
- Use various software types to edit, proofread, copy, and distribute documents
- Maintain calendars, schedule meetings, and coordinate travel arrangements
- Answer telephones, direct calls, and greet visitors
- Distribute and screen correspondence, and make travel arrangements
- Assist with reception/switchboard, office services, conference center, records, or library duties
- Support firm initiatives, including partner meetings, employee meetings, charitable events, and client meetings
- Perform other duties as required and assigned
- High School diploma or General Education Degree (GED), Bachelor's Degree preferred
- Administrative experience working in professional services or related office preferred
- Internet and personal computer proficiency with intermediate Microsoft Office 2010 and Outlook skills
- Accurate typing of no less than 50 wpm
- Effective communication skills, including the ability to communicate requests and instructions effectively to employees and clients
- Frequently work in a fast-paced environment with unscheduled interruptions
- Responsibilities may require adjusted work schedules, overtime, and evening/weekend hours
K&L Gates LLP is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We take pride in constantly striving for innovation, imagination, and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
Benefits- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Dental Insurance
- Wellness Program
- Vision Insurance
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Pet Insurance
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Health Advocacy Services
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Paid Holidays (12)
- Addiction Resources
- Family Building Benefits
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- 529 Deductions
- Relocation
- Accident Insurance
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- Bereavement Leave
- All other benefits (such as leaves of absence) required by law
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