Office Administrator

7 days ago


Billings, Montana, United States Padgett Business Services Full time
Job DescriptionJob Description

Our office has an immediate opening for a full time Office Administrator whose duties may include office administration, payroll, bookkeeping, and tax preparation.

This individual will play a crucial role in supporting daily operations and ensuring a smooth workflow. We are a small, rapidly growing accounting office, and are looking to find someone to help with the increased workload.

We value exceptional customer service, building relationships with our clients, and long-term employment.

We offer retirement benefits, paid vacation, supplemental insurance, as well as a flexible schedule. Wage will be depending on experience.

The ideal candidate must have the following skills:

  • Highly organized, detail oriented, proficient in Microsoft Office and able to type 45 WPM.
  • Excellent written and verbal communication skills, takes initiative and is a resourceful and innovative problem solver, and have the ability prioritize and multi-task effectively.
  • Time management and organizational skills to handle multiple assignments in a fast-paced environment with concurrent deadlines.
  • Ability to work independently and to interact on a daily basis via email/telephone in a professional manner.
  • Experience with Quickbooks Desktop, Quickbooks Online, and Ultratax are preferred, but not required

Responsibilities can include but are not limited to:

  • Answering phones
  • Greeting clients
  • Assist with office supply inventory, ordering of supplies and equipment.
  • General office duties: electronic filing, scanning, copying, mail (FedEx, UPS, USPS, processing, organizing, printing, PDF generation, and any other duties assigned.
  • Payroll processing and reporting
  • Bookkeeping
  • Tax return preparation

The candidate typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Candidate may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



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