Office Administrator
7 days ago
Our office has an immediate opening for a full time Office Administrator whose duties may include office administration, payroll, bookkeeping, and tax preparation.
This individual will play a crucial role in supporting daily operations and ensuring a smooth workflow. We are a small, rapidly growing accounting office, and are looking to find someone to help with the increased workload.
We value exceptional customer service, building relationships with our clients, and long-term employment.
We offer retirement benefits, paid vacation, supplemental insurance, as well as a flexible schedule. Wage will be depending on experience.
The ideal candidate must have the following skills:
- Highly organized, detail oriented, proficient in Microsoft Office and able to type 45 WPM.
- Excellent written and verbal communication skills, takes initiative and is a resourceful and innovative problem solver, and have the ability prioritize and multi-task effectively.
- Time management and organizational skills to handle multiple assignments in a fast-paced environment with concurrent deadlines.
- Ability to work independently and to interact on a daily basis via email/telephone in a professional manner.
- Experience with Quickbooks Desktop, Quickbooks Online, and Ultratax are preferred, but not required
Responsibilities can include but are not limited to:
- Answering phones
- Greeting clients
- Assist with office supply inventory, ordering of supplies and equipment.
- General office duties: electronic filing, scanning, copying, mail (FedEx, UPS, USPS, processing, organizing, printing, PDF generation, and any other duties assigned.
- Payroll processing and reporting
- Bookkeeping
- Tax return preparation
The candidate typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Candidate may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-
Track Data Administrator
7 days ago
Billings, Montana, United States Acuren Inspection, Inc. Full timePosition Summary: Acuren Inspection is currently recruiting for a TRACK Data Administrator to support our Operations in Billings, MT. Responsibilities: The TRACK Admin is responsible for accounting functions, customer service support, and providing administrative support to staff our customer location. The ideal candidate must have experience In TRACK,...
-
Public Safety Officer
7 days ago
Billings, Montana, United States Intermountain Healthcare Full timeJob Description Under general supervision and according to established policies and procedures, provides protection to hospital, patients, visitors, employees, and their property. Scope Promotes mission, vision, and values of SCL Health, and abides by service behavior standards. Presents a visible security presence to prevent the appearance of criminal...
-
Executive Assistant
7 days ago
Billings, Montana, United States Elite Accounting, Consulting and Tax Full timeThe Executive Assistant serves as the primary receptionist, provides administrative support to the President and Vice President, and assists with client communications and scheduling for all locations.Duties and Responsibilities: Coordinates office activities and functions to maintain efficiency and compliance with company policies Assists clerical and...
-
Secretary (OA)
1 month ago
Billings, Montana, United States Bureau Of Reclamation Full timeSupports the assigned group by coordinating and monitoring administrative work and ensuring office practices and procedures are established, properly communicated and consistently accomplished. Operates a computer with various software programs, including Word, Excel, etc. for generating management reports, timekeeping, correspondence, etc. Makes all travel...
-
GIS Specialist
2 months ago
Billings, Montana, United States Department Of The Interior Full timeSummary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a GIS Specialist. Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.Duty Location: Billings, MontanaLiving conditions: DutiesServes as a regional Geographic information system...
-
Customer Service Representative
7 days ago
Billings, Montana, United States Champion Window & Door Full timeReview compliancy (permits, licenses, EPA, contractor) requirements for accuracy and completion. Reconcile receipts to credit card transactions - Customer service support with customers and branch offices - Offer administrative support as needed, inc Customer Service Representative, Customer Service, Representative, Manufacturing, Retail
-
Management and Program Assistant
3 weeks ago
Billings, Montana, United States Federal Aviation Administration Full timePerforms a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees in day-to-day operations and may act as a lead for other support staff to...
-
Management and Program Assistant
1 month ago
Billings, Montana, United States Federal Aviation Administration Full timePerforms a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees in day-to-day operations and may act as a lead for other support staff to...
-
Regional Vice President
7 days ago
Billings, Montana, United States Flying S Title & Escrow Full timeJoin Our Team as a Billings Area Regional Vice President / County Manager at Flying S Title and Escrow!Flying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC) and has been providing Title and Escrow Services Since 1905.If you're looking for a company where Everyone Counts, committed to doing the Right Thing, Taking Smart Risks,...
-
Court Reporter-Steno
7 days ago
Billings, Montana, United States State of Montana Full timeJob Overview:This is a highly responsible role involving technical work as an Official Court Reporter for the Honorable Judge Knisely of the 13th Judicial District.Duties include attending court sessions, capturing a verbatim record of proceedings using a stenograph machine and computer-aided transcription software. Transcripts are prepared and distributed...
-
Medical Assistant Instructor
7 days ago
Billings, Montana, United States Charter College Full timeCharter College, an established and growing career college with locations in Washington, Montana, New Mexico, Alaska, and Southern California is expanding its Medical Assistant Program in Billings, MT.It is the philosophy of Charter College to provide a unique educational path for students that will lead to successful job performance and job satisfaction in...
-
Regional Vice President
7 days ago
Billings, Montana, United States Flying S Title & Escrow Full timeFlying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC).We are looking for a Billings Area Regional Vice President / County Manager to join our team in Billings MT. TFC is a family-owned company providing Title and Escrow Services Since 1905.We pride ourselves on taking great people and growing and developing them with employees who...
-
Psychology Program Manager SUD Specialist
7 days ago
Billings, Montana, United States Department of Veterans Affairs Full timeDutiesThe psychologist serves as a Psychology Program Manager for mental health-related services at the identified CBOCs. In this capacity, the psychologist manages programs at the CBOCs including the general mental health clinic, substance use disorder services, homeless care, and PCMHI. The psychologist additionally functions as the first-line supervisor...
-
Billings, Montana, United States VETERANS HEALTH ADMINISTRATION Full timeSummary The position of Associate Chief of Staff (ACOS) Primary Care is both a supervisor as well as direct patient care provider responsible for carrying out operations of the Primary Care Service. Responsibilities include but, are not limited to maintaining professional, technical, and administrative knowledge, competencies, and skill to deliver effective,...
-
Transit Road Supervisor
7 days ago
Billings, Montana, United States City of Billings Full timeSalary: See Position Description Location : Billings, MT 59101 Job Type: Full-Time Job Number: Department: Aviation and Transit Division: Transit Operations Administration Opening Date: 05/29/2024 "Applicants must be currently authorized to work in the United States on a full-time basis."Text messaging notifications are now available with the City of...
-
Job Service Supervisor
7 days ago
Billings, Montana, United States State of Montana Full timeMISSION STATEMENTEmpowering all Montanans through work and opportunity.DLI CORE VALUES:ResponsivenessRespectIntegrityExcellenceCohesivenessIt's all about the people and the positive impact we have in our communities every single day. We take pride in our open, team-based, supportive, and collaborative work environments.BENEFITS:Being able to enjoy the...
-
Construction Project Engineer
7 days ago
Billings, Montana, United States McKinstry Full timeWelcome to McKinstry: Shaping the future and fostering innovation aligned with a meaningful career. Be part of a movement where McKinstry is at the forefront of eliminating waste and climate impact in the construction sphere, imprinting a sustainable footprint. Together, we are sculpting a flourishing world. Contributing nearly 40% of the world's...
-
Medical Staff Specialist
7 days ago
Billings, Montana, United States Billings Clinic Full timeYoull want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006. And youll want to stay at Billings Clinic for the amazing...
-
Procurement Specialist
7 days ago
Billings, Montana, United States Native American Development Corporation Full timeJob DescriptionJob DescriptionSalary: $60,000.00Job Summary:The APEX Accelerator Procurement Specialist is located in Billings, MT and serves as a resource for Native/tribally owned businesses to obtain procurement technical assistance throughout the two BIA Regions, Rocky Mountain and Great Plains. The goals of the APEX Accelerator program are to serve as a...
-
ERM Risk Analyst II
7 days ago
Billings, Montana, United States First Interstate Bancsystem Inc Full time**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal This position is available at our Downtown Billings branch. What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and...