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Division Administrator
3 months ago
Job Description
The New York County District Attorneys Office has an opening for a Division Administrator of the Pathways to Public Safety Division (Pathways). The goal of the Division is to ensure that eligible defendants are offered programming and services that meet their needs, with the objective of reducing recidivism and promoting public safety. The Division Administrator will be responsible for providing highly-skilled supervisory, administrative and paralegal support to Pathways.
Responsibilities include but are not limited to:
Supervising and training Pathways paralegals and seasonal interns.
Coordinating paralegal and support staff hiring and training, including scheduling and conducting interviews and facilitating onboarding of new hires.
Maintain bureau case tracking systems and perform statistical analysis as needed.
Performing Administrative tasks for Division Chief and Deputy Division Chiefs.
Performing computerized data searches relevant to specific cases assigned within the Pathways Division and the Trial Bureaus.
Assist with developing and drafting internal forms, documents and presentations.
Acting as primary liaison to Purchasing, Operations, Records, and IT Unit.
Composing the monthly schedule of institutional assignments for legal and non-legal staff.
Coordinating both in-person and virtual meetings including reserving conference rooms or setting up Zoom appointments.
Approving support staff weekly timesheets.
Performing other administrative and paralegal duties as needed.
In addition to the Minimum Qualification Requirements, candidates must possess the following:
Bachelors degree from an accredited college required or expected by candidate's start date.
Preferred Requirements/Skills:
One (1) year of criminal justice experience preferred.
Ability to supervise various levels of staff based on agency initiatives.
Excellent interpersonal, organizational, and communication skills required.
Proficient in Microsoft Office products (Word, Excel and PowerPoint).
Ability to quickly learn in-house proprietary applications.
Ability to work with frequent interruptions and adapt to changes in workflow.
Ability to work independently and manage multiple short-term projects.
Ability to follow directions and apply proper policies, procedures and guidelines.
Strong attention to detail and high concern for data accuracy.
Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
Resourcefulness, initiative and good judgment essential.
Ability to interact with all levels of staff, witnesses, defense attorneys and law enforcement personnel.
How To Apply:
Apply with a Cover Letter & Resume.
Hours/Shift:
Monday - Friday, 9:00 am - 5:00 pm.
Additional Information:
Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the
minimum qualifications of the position.
Looking for candidates that could commit to one (1) year to the hiring unit.
Authorization to work in the United States is required for this position.
Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
