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Executive Assistant

3 months ago

Boston, Massachusetts, United States Radiant Group Full time

Job Title:
Executive Assistant.

Location:
Boston, MA

Duration: 1-12 month(s)

  • Collaborates with peers and supports leaders in a multicultural, multitime zone environment
  • Manages daily calendar within Outlook for global leaders
  • Handles expense reporting through Concur
  • Coordinates small and large meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
  • Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
  • Prepares and files expense reports
  • General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.
  • Coordinates agenda and materials for meetings and training sessions and other activities of the organization
  • Maintains and updates databases, organizes and manages data on social media / shared sites as needed
  • Assists in preparation of business review materials
  • Screen telephone calls, incoming mail, publications and other correspondence, including confidential information. Establishes and maintains highly confidential files.
  • Receives and distributes incoming mail and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
  • Provides administrative support to staff for copying, faxing and largescale mailings
  • Responds to staff requests for administrative support as needed
  • Ability to multi
- task and prioritize many work items simultaneously

Job Type:
Contract

Pay:
$40.00 per hour

Schedule:

  • 8 hour shift

Education:

  • Bachelor's (required)

Experience:

  • Executive administrative support: 10 years (required)
  • Handles expense reporting through Concur
: 8 years (required)

  • Manages daily calendar within Outlook: 8 years (required)
- scheduling conference rooms: 6 years (required)

Ability to Relocate:

  • Boston, MA 02108: Relocate before starting work (required)

Work Location:
In person