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Senior Administrative Assistant
3 months ago
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Why Patients Need You
A career with us is about discovering breakthroughs that change patients' lives.
A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.
We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.What You Will Achieve
Your strong communication and collaboration skills will help administrative and operations run efficiently across the Oncology Early Stage Development (OESD) group.
These include calendar management, meeting coordination and preparation, and travel planning; interfacing regularly with department members as well as colleagues from related functions and will be expected to interact appropriately with external collaborators, vendors, and all visitors.
The role requires learning and execution of internal systems and procedures of Pfizer, ensuring 100% adherence to compliance regulations.The following are critical for success:
proactive approach with exemplary time management, organization, and prioritization skills, strong computer and internet skills, flexibility, excellent interpersonal skills, fast learner, and ability to work well with all levels of internal management and staff.
In addition, you will partner with the other OESD administrative associates in providing support to colleagues at the Bothell site.
You will also collaborate to support visiting leaders and colleagues from the other Pfizer sites and NYHQ.You are also required to maintain seamless partnership with other administrative staff members with a professional and team-oriented approach while demonstrating sensitivity to confidential matters.
How You Will Achieve Ito Manage day-to-day operational and administrative duties to support multiple senior level leaders and their teams
o Coordinate and proactively manage complex calendars and meeting schedules, using prioritization skills and a high level of interpersonal refinement
o Coordinate domestic and international travel, anticipating conflicts and using diplomacy to resolve problems
o Review and process expense reports and invoices
o Utilizing SharePoint, PT&E, Ariba, cross-site, ENGAGE, GDMS, and onboarding colleagues and contractors
o Gain a thorough understanding of all corporate goals, policies, personnel, processes and procedures and incorporate in OESD business and administrative processes
o Proactively identify or anticipate issues and use judgment to expeditiously resolve all issues including the most urgent
o Handle all duties with a high degree of integrity, professionalism and confidentiality
o Work with administrative staff across lines and sites, and collaborate and manage relationships at all levels
o Partner to provide support as needed to all Oncology colleagues at the Bothell site, as well as visiting colleagues from other Pfizer sites and NYHQ.
Additional Qualifications/Responsibilities
Basic Qualifications
o Minimum of a high school diploma and 6+ years' administrative experience
o Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Word, and other features
o Demonstrated administrative experience with an ability to carry out all office functions proficiently
o Ability to work with and have a high level of sensitivity to confidential documents and information
o Excellent communication (verbal and written), interpersonal skills at a global, cross-line level
o Superior attention to detail
o Fast learner, able to set and juggle priorities by handling multiple tasks simultaneously
o Strong sense of urgency and efficiency in completing work
o Exemplary time management, organization, and prioritization skills
o Must be able to maintain composure under pressure and manage unforeseen situations
o Excellent judgment, problem resolution and decision-making skills
o Work autonomously and thrive in a fast-paced environment
Preferred Qualifications
o College degree preferred
o Knowledge of Pfizer systems (SharePoint, PT&E, Ariba, cross-site, ENGAGE, GDMS) and procedures
o Experience within the pharmaceutical research and development industry highly preferred
Physical/Mental Requirements
o Ability to work on a computer and sit for long periods of time
PHYSICAL/MENTAL REQUIREMENTS
o Ability to work on a computer and sit for long periods of time
Work Location Assignment:
Flexible
The salary for this position ranges from $28.41 to $47.35 per hour.
In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies.
We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments.
Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.
Learn more at Pfizer Candidate Site - U.S. Benefits ). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Washington - Bothell location.