Meeting and Events Coordinator

2 weeks ago


Cambridge, Massachusetts, United States UnityHire Solutions Full time
Meeting and Events Specialist

Hours:9:30AM to 5:30PM

General Responsibilities:

  • Completes morning walkthroughs of all managed space.
  • Maintains an inventory of conference center materials such as easels, flipcharts, and whiteboard equipment.
  • Creates and distributes a daily list of the following day's meetings & events.
  • Responds to immediate room conflicts such as temperature changes, furniture moves, or scheduling issues.
  • Provides basic inroom audiovisual support.
  • Tracks and compiles metrics of activities as needed, including spreadsheets and other backup documentation.
  • Coordinate all aspects of onsite meetings or events with the meeting hosts and ensure expectations are exceeded.
  • Actively seeks customer feedback through postevent surveys and continually seeks improved performance.
  • Plans, organizes, and directs multiple services which include:
  • Room set-ups, meeting materials, catering, AV, and housekeeping
  • Plans and executes virtual meetings and events when time allows.
  • Display comprehensive knowledge of Sodexo's services and procedures.
  • Adhere to uniform policies and procedures.
  • Ability to lift 50 lbs.
  • Have sufficient mobility to navigate, stand and walk a large site complex without assistance for up to 8 hours at a time.
  • Display comprehensive knowledge of Sodexo's services and procedures.
  • Participates in regular safety meetings, safety training and hazard assessments. Upholds and enforces Sodexo's safety standards.
  • May perform other duties and responsibilities as assigned.

Other Responsibilities and preferred qualifications:

  • High School diploma, GED, or equivalent experience. Two
- or four-year college degree preferred.

  • 1 year of experience with large event, multiday conference planning
  • Pharmaceutical meeting planning experience is desirable, but not required.
  • Proficiency in Cvent, Zoom, Teams and Outlook Technology

Job Types:
Full-time, Contract

Pay:
$25.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance

Schedule:

  • 8 hour shift

Ability to Commute:

  • Cambridge, MA preferred)

Work Location:
In person

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