Meeting & Event Planner

2 weeks ago

Cambridge, Massachusetts, United States Flik Hospitality Group Full time
Flik Hospitality Group

Salary:
$ $65000 / year

What makes FLIK click

  • What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
  • We keep our people renewed, excited and engaged by providing handson training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._

Job Summary:

Key Responsiblities:

  • Plan and execute events/meetings with client colleagues
  • Coordinate all information for onsite events and be the main liaison between the client and all service vendors to plan, set up, execute and ensure total meeting success
  • Liaison with Site Affairs team to manage Site Wide Events
  • Work with partner planners, and Reserve Team booking and reserving meeting space and equipment as necessary
  • Develop plans for meeting set up and meeting room design
  • Maintain confidentiality related to the people and contents of the event
  • Enter meeting specifics into the central database/filing system
  • Assign meetings/events from meeting request forms that come in if needed
  • Maintain and keep meeting schedule data base current
  • Set up folders for the following year for all meetings scheduled
  • Schedule and run biweekly Event Order meetings
  • Assist running Site Affairs meetings
  • Create and manage conference and event budgets
  • Review all meeting invoices/accounts payable and forward for appropriate signatures and payment ensuring timely processing
  • Planners may be asked to fulfill other roles such as: Work with the Site Guidelines committee and edit guidelines as requested
  • Set up and maintain yearly spread sheet of cost savings, sustainability, continuous improvement. Monitor sheet monthly to make sure formulas stay correct for accurate totals
  • Understand Corporate Audio Visual and technology
  • Understand the Catering connections affiliated with corporate meetings and events
  • Assist the Conference Planners, Meeting Coordinators and Logistics Coordinator with daytoday activities and responsibilities as needed. Oversee the daytoday operation.
  • Cross train with staff
  • Manage Outside Vendor program
  • Coordinate with Outside Vendor program to set up vendors for the site. Schedule logistics for tables (set up/break down), log vendors into Saver. Meet and greet vendors
  • Assist meeting coordinators in booking and brokering rooms on the conference and event space management system
  • Perform precons, postcons, planning calls

Hospitality Core Competencies:

  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress
  • Teamwork one team mentality, demonstrate respect, share the workload, and trust your colleagues
  • Multitasking ability balance multiple inputs and needs to reach the needed objective
  • Flexibility be enthusiastic, adaptable, and resilient
  • Attention to detail seek clear understanding and drive all issues to successful resolution
  • Time Management use your time effectively and productively
  • Communication understand verbal and nonverbal cues, be an active listener. Show genuine respect and empathy
  • Interpersonal skills demonstrate cultural awareness. Create memorable experiences. Demonstrate care for others.
  • Problem solving accurately and objectively define issues. Take initiative to resolve.
  • Flik is a member of Compass Group USA_

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

  • Medical
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)

Req ID:1311384

Flik Hospitality Group

JEANNE M LANE
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