Office Services Coordinator

1 week ago

Washington, Washington, D.C., United States CBRE Full time
Office Services Coordinator - Front Desk

Job ID

163410

Posted

18-Apr-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Washington, D.C. - District of Columbia - United States of America

Get ready for an exciting career with CBRE
CBRE is the global leader in commercial real estate services.

We have been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and one of Fortune's "Most Admired Companies" in the sector four years running.

Through our values of respect, integrity, service and excellence, we focus on crafting successful outcomes for our clients, employees and shareholders.

We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

About the Role:


As an Office Services Coordinator you will perform administrative activities including opening, sorting, and routing of incoming and makes preparations for outgoing correspondence, post, mail and packages; coordinates special mailings.

You will coordinate the receipt, storage, and issuance of stationary, and office supplies and lead all aspects of periodic inventories and reorders items.

You are also the first point of contact for internal facilities issues and does the logging of maintenance and cleaning for office/location services.


What You'll Do:

  • Receive and direct incoming calls and visitors to appropriate personnel.
  • Tackle routine issues and problems accordingly.
  • Assist Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other shared areas.
  • Request building and/or equipment.
  • Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger.
  • Troubleshoot regarding missed deliveries.
  • Schedule and coordinate meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Coordinate the accurate maintenance of office equipment to include copiers, phone systems and printers (color and B&W) - tackle minor equipment problems independently.
  • Oversee the correct maintenance of off-site storage records (tape back-up and hard copy) - provide mentorship to Concierge on company document retention policies and procedures.
  • Supervise relationships with vendors that provide services and goods to the office.
  • Assist in the completion of the office Business Continuity plan.
  • Provide notary services as needed.
  • Follow basic work routines and standards in application of work.
  • Impact through defined duties, and methods and tasks are described in detail.
  • Deliver your own output by following defined procedures / processes under close supervision and mentorship.
  • Use interpersonal skills to exchange straightforward information.
  • Draft reports and correspondence and answer common inquiries or complaints from clients, co-workers, and/or supervisors.

What You'll Need:
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • HS Diploma or GED required.
  • 1 years of related experience (e.g. Front Desk, Concierge or Customer Service roles).
  • Intermediate skills with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
  • Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
  • Implement existing procedures to address straightforward problems; has limited opportunity to exercise discretion.
  • Ability to thrive in a fast-paced work environment.
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?
An environment of respect, integrity, service, and excellence crafts our approach to every opportunity.

We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience.

The minimum salary for the Office Services Coordinator position is $50,000 annually and the maximum salary for the Office Services Coordinator position is $60,000 annually.

The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at U.S.) and Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

  • office coordinator

    1 week ago

    Washington, Washington, D.C., United States Randstad US Full time

    office coordinator. washington , district of columbia posted april 23, 2024job detailssummary $26 - $29 per hour temporary associate degree category office and administrative support occupations referenceAB_4520313job detailsWe are seeking a highly organized and proactive Office Coordinator to join the team for one of the most prominent nonprofits in the DC...

  • Office Administration Coordinator

    1 month ago

    Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Washington Hospital Center is looking for anOffice Administration Coordinator in the Women's Services department. Thisposition is full-time and the hours are 8:00AM – 4:30PM.The Office Administration Coordinator plans, organizes,and coordinates various team/department activities, and events in the office toassure high...

  • Office Administration Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Washington Hospital Center is looking for anOffice Administration Coordinator in the Women's Services department. Thisposition is full-time and the hours are 8:00AM – 4:30PM.The Office Administration Coordinator plans, organizes,and coordinates various team/department activities, and events in the office toassure high...

  • Chief Information Officer

    3 weeks ago

    Washington, Washington, D.C., United States Office Of The Secretary Of Health And Human Services Full time

    ABOUT THE POSITIONThe incumbent of this position provides consultation and executive leadership in the following areas:Policy & OrganizationEnsure IT governance and compliance are consistent and aligned with statutory, legislative and executive orders per 44 U.S.C. §3506(a)(3), US Federal Information Policy. Federal Agency Responsibilities. Chief...

  • Chief Information Officer

    1 week ago

    Washington, Washington, D.C., United States Office Of The Secretary Of Health And Human Services Full time

    ABOUT THE POSITIONThe incumbent of this position provides consultation and executive leadership in the following areas:Policy & OrganizationEnsure IT governance and compliance are consistent and aligned with statutory, legislative and executive orders per 44 U.S.C. §3506(a)(3), US Federal Information Policy. Federal Agency Responsibilities. Chief...

  • Public Service Coordinator

    1 week ago

    Washington, Washington, D.C., United States National Association for Law Placement Full time

    Public Service Coordinator at NALPNALP is seeking a Public Service Coordinator to assist in managing and enhancing ongoing public service initiatives. As a Washington, D.C.-based non-profit legal educational association, NALP is dedicated to supporting its members in becoming experts in their field. The organization focuses on career counseling, professional...

  • Assistant Support Services Officer

    1 month ago

    Washington, Washington, D.C., United States National Endowment For The Humanities Full time

    THIS POSITION CAN BE MADE PERMANENT WITHOUT FURTHER COMPETITION.Supervises the work of the Administrative Services Office (ASO) staff. Assist in the development of personnel policies and practices. Makes recommendations for personnel matters and recommends training for ASO staff. Works with office supervisors to coordinate ASO tasks. Assists in the planning...

  • Assistant Support Services Officer

    1 week ago

    Washington, Washington, D.C., United States National Endowment For The Humanities Full time

    THIS POSITION CAN BE MADE PERMANENT WITHOUT FURTHER COMPETITION.Supervises the work of the Administrative Services Office (ASO) staff. Assist in the development of personnel policies and practices. Makes recommendations for personnel matters and recommends training for ASO staff. Works with office supervisors to coordinate ASO tasks. Assists in the planning...

  • Public Service Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States National Association for Law Placement Full time

    NALP seeks a Public Service Coordinator to support, administer, and enhance NALP's ongoing public service initiatives. NALP is a Washington, D.C.-based non-profit legal educational association with a staff of 13 full-time professionals dedicated to helping our members become experts in the field and excel in their jobs which are focused on the career...

  • Public Service Coordinator

    1 month ago

    Washington, Washington, D.C., United States National Association for Law Placement Full time

    NALP seeks a Public Service Coordinator to support, administer, and enhance NALP's ongoing public service initiatives. NALP is a Washington, D.C.-based non-profit legal educational association with a staff of 13 full-time professionals dedicated to helping our members become experts in the field and excel in their jobs which are focused on the career...

  • Printing Officer

    4 weeks ago

    Washington, Washington, D.C., United States Government Publishing Office Full time

    Coordinate production activities within the division to ensure that production deadlines are met and commitments are fulfilled, and that optimum quality of products and efficiency of operations are maintained. Outline priorities, deadlines and makes changes in operations when necessary. Assess employee and equipment productivity, and make recommendations to...

  • Lead Police Officer

    4 weeks ago

    Washington, Washington, D.C., United States Government Publishing Office Full time

    Summary GPO employees possess a diverse array of talent in many administrative fields and trades. We provide other agencies with innovative services for the printing, publishing, storage, and distribution of digital content. If you are an energetic, inventive individual looking for a challenging, yet rewarding career opportunity, GPO may be the place for...

  • Lead Police Officer

    4 weeks ago

    Washington, Washington, D.C., United States Government Publishing Office Full time

    Summary GPO employees possess a diverse array of talent in many administrative fields and trades. We provide other agencies with innovative services for the printing, publishing, storage, and distribution of digital content. If you are an energetic, inventive individual looking for a challenging, yet rewarding career opportunity, GPO may be the place for...

  • Director, Office of Technical Assistance

    3 days ago

    Washington, Washington, D.C., United States Office Of The Secretary Of Transportation Full time

    The Director will primarily focus on the execution, and management of multimodal and place-based technical assistance grant programs including those focused on assisting recipients with funding and financing innovations, and on assisting recipients build local capacity to enable greater success in accessing federal funding and in successfully delivering...

  • Outreach Coordinator – Office of Career Strategy

    4 weeks ago

    Washington, Washington, D.C., United States Georgetown University Full time

    Outreach Coordinator – Office of Career Strategy – Georgetown University Law Centerremote typeOn CampuslocationsLaw Centertime typePart timejob requisition idJR17412Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a...

  • Outreach Coordinator – Office of Career Strategy

    2 months ago

    Washington, Washington, D.C., United States Georgetown University Full time

    Outreach Coordinator – Office of Career Strategy – Georgetown University Law Centerremote typeOn CampuslocationsLaw Centertime typePart timejob requisition idJR17412Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a...

  • Outreach Coordinator – Office of Career Strategy

    1 week ago

    Washington, Washington, D.C., United States Georgetown University Full time

    Outreach Coordinator – Office of Career Strategy – Georgetown University Law Centerremote typeOn CampuslocationsLaw Centertime typePart timejob requisition idJR17412Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a...

  • Chief Technology Officer

    2 days ago

    Washington, Washington, D.C., United States Office Of Inspector General Full time

    This Senior Level (SL) position is with the Office of Inspector General, AIG FOR MANAGEMENT in Herndon, Virginia. As a Chief Technology Officer (CTO) you will be responsible for providing technical expertise to senior management on the long-range technology direction of the DOI Office of Inspector General (OIG). As the Chief Technology Officer, your...

  • Support Services Specialist

    2 days ago

    Washington, Washington, D.C., United States Office Of The Chief Administrative Officer Full time

    Making a Difference: HUD's MissionHUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build...

  • Office Services Assistant

    1 week ago

    Washington, Washington, D.C., United States Epiq Systems, Inc. Full time

    A Service Specialist is part of a team that provides various administrative support to our clients which may include; copy, print, mail, hospitality, facilities and receptionist services.Essential Job Responsibilities- Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule- Copy Services includes accurately...