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Document Control/Registry Specialist II

3 months ago

Ventura County, United States V2X Full time
Overview

The Document Management and Control (Information Security) contractor shall be responsible for ensuring all classified information is properly handled and personnel are trained on proper transmission, control, storage distribution and destruction of classified documents and material of all classified information in accordance with local policies. The contractor shall engage and coordinate with the receiving security personnel to verify facility clearance prior to distribution of classified material.

 


Responsibilities

  • Process incoming and outgoing documents utilizing the security management program SIMS
  • Prepare documents for transmittal via fax and other secure program communications
  • Ensure markings on documents are accurate and reflect requirements set forth in current marking policies
  • Maintain various facility logs to include fax, and media control
  • Maintain document control receipts in adherence to requirements as set forth in local and national requirements
  • Conduct inventories of controlled materials in adherence to national security requirements
  • Ensure adherence to facility reproduction and destruction procedures
  • Prepare documents and material for destruction
  • Conduct and document classified material destruction in accordance with facility and national security requirements
  • Perform escort duties as required
  • Conduct courier duties as required
  • Maintain current knowledge of relevant DOD regulations, policies, and procedures
  • Assist in conducting facility self-inspections and identifying appropriate corrective actions to rectify any identified deficiencies
  • May be called upon to assist the GSSO/CPSO in conducting IDS and Guard force response testing
  • Additional functions performed in this role may include: Data Transfer Agent, COMSEC Custodian, and Top Secret Control Officer
  • Perform backup duties in support of the Security Administrative Assistant

Qualifications

  • Minimum Qualifications
  • Education:
    • High School Diploma or equivalent. One year related experience may be substituted for one year of education, if degree is required.
  • Certifications/Licenses:
    • Top Secret Clearance with favorable SSBI completed within past six years'
  • Experience:
    • Two years’ experience in a DoD security environment or (DSS Academy formal training can be submitted for 1 year of experience)
    • DSS Academy formal training can be submitted for 1 year of experience
    • Two years’ experience in a DoD security environment:
      • Introduction to Industrial Security Course, IS011.16
      • Introduction to Information Security Course, IF011.16
      • Introduction to Physical Security Course, PY011.16
      • Introduction to Personnel Security Course, PS113.16
      • Introduction to DoD Personnel Security Adjudication Course, PS001.18
      • Special Access Program (SAP) Overview Course, SA001.16
      • Completion of the above DSS Academy formal training courses can be used as a replacement for 1 year of experience
  • Other Requirements:
    • Working knowledge of Security manuals, directives, and Executive Orders (NISPOM, 5205.07, VOL 1-4, etc.)
  • Skills and Technology Used:
    • Working knowledge of document control software.
    • Proficient with security management programs.
    • Proficient with Windows and Microsoft Office applications
  • Software
    • Windows and Microsoft Office applications
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
  • Minimum Qualifications
  • Education:
    • High School Diploma or equivalent. One year related experience may be substituted for one year of education, if degree is required.
  • Certifications/Licenses:
    • Top Secret Clearance with favorable SSBI completed within past six years'
  • Experience:
    • Two years’ experience in a DoD security environment or (DSS Academy formal training can be submitted for 1 year of experience)
    • DSS Academy formal training can be submitted for 1 year of experience
    • Two years’ experience in a DoD security environment:
      • Introduction to Industrial Security Course, IS011.16
      • Introduction to Information Security Course, IF011.16
      • Introduction to Physical Security Course, PY011.16
      • Introduction to Personnel Security Course, PS113.16
      • Introduction to DoD Personnel Security Adjudication Course, PS001.18
      • Special Access Program (SAP) Overview Course, SA001.16
      • Completion of the above DSS Academy formal training courses can be used as a replacement for 1 year of experience
  • Other Requirements:
    • Working knowledge of Security manuals, directives, and Executive Orders (NISPOM, 5205.07, VOL 1-4, etc.)
  • Skills and Technology Used:
    • Working knowledge of document control software.
    • Proficient with security management programs.
    • Proficient with Windows and Microsoft Office applications
  • Software
    • Windows and Microsoft Office applications
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
  • Process incoming and outgoing documents utilizing the security management program SIMS
  • Prepare documents for transmittal via fax and other secure program communications
  • Ensure markings on documents are accurate and reflect requirements set forth in current marking policies
  • Maintain various facility logs to include fax, and media control
  • Maintain document control receipts in adherence to requirements as set forth in local and national requirements
  • Conduct inventories of controlled materials in adherence to national security requirements
  • Ensure adherence to facility reproduction and destruction procedures
  • Prepare documents and material for destruction
  • Conduct and document classified material destruction in accordance with facility and national security requirements
  • Perform escort duties as required
  • Conduct courier duties as required
  • Maintain current knowledge of relevant DOD regulations, policies, and procedures
  • Assist in conducting facility self-inspections and identifying appropriate corrective actions to rectify any identified deficiencies
  • May be called upon to assist the GSSO/CPSO in conducting IDS and Guard force response testing
  • Additional functions performed in this role may include: Data Transfer Agent, COMSEC Custodian, and Top Secret Control Officer
  • Perform backup duties in support of the Security Administrative Assistant