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Document Control Registry Operator

2 months ago

Ventura County, United States V2X Full time
Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.


Responsibilities

  • What You'll Do:
  • The Document Control / Registry Specialist is an integral part of a team of Contract Program Security Officers (CPSO), Program Security Assistants (PSA), and Document Control / Registry
  • Key Responsibilities:
  • Process documents (incoming/outgoing) in the Automated Document Control System (ADCS) or security Information Management Systems (SIMS) to prepare and maintain records for receipt/dispatch, location, and disposition and to track all incoming and outgoing documents that arrive via Registered US mail, Defense Courier Service (DCS), and other secure communications.
  • Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
  • Responsible for ensuring that the transmission of all material and media is sent in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
  • Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
  • Maintain receipts, logs, and certificates in accordance with IC, DoD, Navy, and customer policies and procedures.
  • Prepare document coversheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
  • May be appointed as a primary or alternate Top Secret Control Officer (TSCO/ATSCO) or COMSEC custodian.
  • Required to operate secure communications equipment in accordance with the facility Standard Operating Procedures.
  • Assess, and implement security policies and procedures that help ensure classified information is protected in all stages at all times.
  • Provide the Customer with security test support that will include none normal hours support. Security support is accomplished during test and demonstration events.
  • Assist in conducting self-inspections to assess government spaces ensuring physical security standards meet DoD and Intelligence Community (IC) requirements—reporting findings, potential discrepancies, and recommend solutions to the facility GSSO.
  • Maintain awareness of current, new, or modifications to existing DoD and IC security policies/procedures.
  • Manage classified material within the government facility ensuring adherence to DoD and IC standards.
  • Attend and facilitates meetings (including classified), prepare agendas, track action items, and distribute minutes as needed.
  • Perform entry, exit, visitor processing, and escorting as needed.
  • Perform additional security functions in support of the program as needed.

Qualifications

  • Education / Certifications:
    • High school diploma (or equivalent)
  • Security Clearance:
    • Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
  • Experience:
    • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor)
    • OR
    • One (1) year experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor) and completion of the below Center for Development of Security Excellence (CDSE) training courses:
      • Introduction to Industrial Security Course, IS011.16
      • Introduction to Information Security Course, IF011.16
      • Introduction to Physical Security Course, PY011.16
      • Introduction to Personnel Security Course, PS113.16
      • Introduction to DoD Personnel Security Adjudication Course, PS001.18
      • Special Access Program (SAP) Overview Course, SA001.16
      • Comprehensive knowledge in all security disciplines at the SAP level.
      • Comprehensive knowledge of Navy, DoD, and IC policies (e.g., DoD 5205.07 Vol 1-4, ICD 704, NISPOM, etc.) regarding Personnel, Physical, and Information Security Standards and Procedures.
      • Demonstrated experience working with DISS, JADs, and JADE.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

 

#LI-SL1

  • Education / Certifications:
    • High school diploma (or equivalent)
  • Security Clearance:
    • Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
  • Experience:
    • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor)
    • OR
    • One (1) year experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor) and completion of the below Center for Development of Security Excellence (CDSE) training courses:
      • Introduction to Industrial Security Course, IS011.16
      • Introduction to Information Security Course, IF011.16
      • Introduction to Physical Security Course, PY011.16
      • Introduction to Personnel Security Course, PS113.16
      • Introduction to DoD Personnel Security Adjudication Course, PS001.18
      • Special Access Program (SAP) Overview Course, SA001.16
      • Comprehensive knowledge in all security disciplines at the SAP level.
      • Comprehensive knowledge of Navy, DoD, and IC policies (e.g., DoD 5205.07 Vol 1-4, ICD 704, NISPOM, etc.) regarding Personnel, Physical, and Information Security Standards and Procedures.
      • Demonstrated experience working with DISS, JADs, and JADE.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

 

#LI-SL1

  • What You'll Do:
  • The Document Control / Registry Specialist is an integral part of a team of Contract Program Security Officers (CPSO), Program Security Assistants (PSA), and Document Control / Registry
  • Key Responsibilities:
  • Process documents (incoming/outgoing) in the Automated Document Control System (ADCS) or security Information Management Systems (SIMS) to prepare and maintain records for receipt/dispatch, location, and disposition and to track all incoming and outgoing documents that arrive via Registered US mail, Defense Courier Service (DCS), and other secure communications.
  • Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
  • Responsible for ensuring that the transmission of all material and media is sent in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
  • Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
  • Maintain receipts, logs, and certificates in accordance with IC, DoD, Navy, and customer policies and procedures.
  • Prepare document coversheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
  • May be appointed as a primary or alternate Top Secret Control Officer (TSCO/ATSCO) or COMSEC custodian.
  • Required to operate secure communications equipment in accordance with the facility Standard Operating Procedures.
  • Assess, and implement security policies and procedures that help ensure classified information is protected in all stages at all times.
  • Provide the Customer with security test support that will include none normal hours support. Security support is accomplished during test and demonstration events.
  • Assist in conducting self-inspections to assess government spaces ensuring physical security standards meet DoD and Intelligence Community (IC) requirements—reporting findings, potential discrepancies, and recommend solutions to the facility GSSO.
  • Maintain awareness of current, new, or modifications to existing DoD and IC security policies/procedures.
  • Manage classified material within the government facility ensuring adherence to DoD and IC standards.
  • Attend and facilitates meetings (including classified), prepare agendas, track action items, and distribute minutes as needed.
  • Perform entry, exit, visitor processing, and escorting as needed.
  • Perform additional security functions in support of the program as needed.