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Facilities and Aquatics Coordinator

1 month ago

Baltimore, United States InsideHigherEd Full time

Johns Hopkins University is a private institution that was founded in 1876. It has a total undergraduate enrollment of 6,256 and is located in Baltimore, Maryland. The campus consists of 140 acres. Johns Hopkins was ranked 9th in the 2021 edition of Best Colleges by US News and World Report. Hopkins invites applicants to apply for the position of Facilities and Aquatics Coordinator


Centered on a departmental mission of "Be More" Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world.


Johns Hopkins offers a robust recreation program that includes group fitness classes, personal training, outdoor experiential education, aquatic activities, sports clubs, and intramural sports. In a typical year, our programs and facilities receive approximately 250,000 visits from students, staff, and faculty. The Department of Recreation is the largest employer of students on campus and provides robust student leadership development opportunities. In 2021, Hopkins Athletics and Recreation completed a $27 million renovation and expansion of the Ralph S. O'Connor Center for Recreation and Well-Being. Built as a cross-collaborative campus destination, the facility features all-new state-of-the-art equipment for strength and cardiovascular training, expanded group fitness offerings, and mindfulness and meditation programming. The focus is on fostering holistic student health, a community of care, and an increased emphasis on self-care and well-being.
The Hopkins Recreation department seeks an innovative and forward-thinking Facilities and Aquatics Coordinator. The Facilities and Aquatics Coordinator is responsible for managing the Facilities & Aquatics teams as well as the day-to-day operations of the Ralph S. O'Connor Center for Recreation & Well-Being. Duties include staff management, training, scheduling, providing customer service, supporting facility oversight, aquatics programming, special events, and varsity athletic events. Demonstrating adherence to the department philosophy, policies, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, students, and coaches. The Facilities and Aquatics Coordinator is directly supervised by the Assistant Director of Facilities and Aquatics. This position has significant interactions with faculty and staff, students, and other outside constituencies, and must demonstrate strong interpersonal skills.
Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of diversity and inclusiveness within both the department and University setting. Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

Specific Duties & Responsibilities
Staff Management (65%)
  • Staff recruitment, hiring, scheduling, payroll, and leadership of ~110 part-time student employees.
  • Build rapport, morale, a sense of belonging, and relationships with part-time student staff and members of the facility.
  • Coordinate training of all Facilities & Aquatics part-time student staff.
  • Assist with planning, organizing, and facilitating monthly & biannual in-service training.
  • Maintain and track employee CPR, CPRO, and Lifeguarding certifications.

Facility and Aquatics Management (35%)
  • Support the implementation, review, and recommendations related to facility policies and procedures including facility access, emergency action plans (EAP), and standard operating procedures.
  • Support the inspection of facilities and ensure they are compliant with federal, state, and county public health and safety regulations.
  • Assist with the inventory of equipment related to the lifeguards, aquatics programs, and facility emergency preparedness.
  • Lead in-service training, CPR & CPRO courses, and American Red Cross Lifeguarding certification courses.
  • Aid the Assistant Director in Capital projects and hosting special events.

Ancillary Responsibilities
  • Engage in professional development with recreational and aquatic professional organizations to keep abreast of current trends and issues.
  • Served on university, divisional, and department committees as needed.
  • Maintain all necessary certifications related to job responsibilities.
  • Perform other duties as assigned including serving on relevant committees serving as proxy for the Assistant Director of Facilities and Aquatics.
  • Continually review and revise facility risk mitigation & risk management procedures in recreation and aquatic facilities.
  • Ability to lead a large, diverse team of part-time staff, including student management strategies.
  • Demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.
  • Promote a culture of safety by demonstrating a commitment to personal responsibility and value for safety; communicate safety concerns; use and promote safe behaviors based on training and lessons learned.

Special Knowledge, Skills & Abilities
  • Ability to interact and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
  • Strong organizational skills and attention to detail.
  • Versed knowledge of current aquatics approaches, trends, risk management, and best practices.
  • Ability to coordinate daily activities including work scheduling, quality assurance, monitoring of activities, and supervision of personnel.
  • Working knowledge of applications such as Microsoft Office, Fusion and WhenToWork.

Physical Effort/Environment
  • General office, athletic facility, pool, and campus environment.
  • The position may require the ability to work in damp, humid environments such as a pump room or indoor aquatic facility. Position involves sitting, although frequent movement is necessary.
  • The ability to exert physical effort, including lifting a minimum of 75 pounds, bending, squatting, reaching, or being on feet for long periods of time is required, as well as the ability to properly execute tests of pool chemistry.
  • Computer usage involving repetitive and/or wrist motion is required.
  • The position will require on-site management of activities and one must be able to work non-standard hours when required to ensure the success of events and programs.
  • Occasional evening and early morning work will be required throughout the year with those dates determined by a supervisor.


Minimum Qualifications
  • Bachelor's Degree or equivalent combination of education and experience.
  • One or more years of relevant experience in facility management or aquatics background.
  • Certified Pool Operator (CPO) must be obtained within 120 days of hire.
  • American Red Cross Lifeguard Instructor (LGI) must be obtained within 120 days of hire.


Preferred Qualifications
  • Current American Red Cross Lifeguard certification is preferred.
  • Demonstrated experience in supporting the oversight of aquatic & recreational facility staff members is preferred.

Classified Title: Athletic Facilities Supervisor
Job Posting Title (Working Title): Facilities and Aquatics Coordinator
Role/Level/Range: ATO 40/E/03/OD
Starting Salary Range: $16.00 - $28.50 HRLY (commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri / 08:30am - 5:00pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Recreation
Personnel area: University Student Services