Administrative Support Specialist

4 days ago

Jupiter, United States Lockheed Martin Full time

Description:WHAT WE'RE DOING
At the RMS Sikorsky West Palm Beach (WPB) facility we are looking for a hardworking and dedicated administrative support specialist to join our team of the most highly qualified personnel in the industry Are you looking to join such a team?

THE WORK
This is a fast-paced, challenging position, where high performance and quick action is expected supporting the Operations organization. This position will support overall RMS internal/external site meetings and event coordination, as well as supporting visiting customers, VIPs, and Lockheed Martin executives. Primary responsibilities include preparing logistics for customer meetings (room reservation, catering, facility preparation, security, etc.). Assist visitor with maps, directions, hotel accommodations, local amenities, and internal resources and provide visitors with local instructions and resource requirements.

The administrative support specialist will be responsible for, but not limited to, the following:

* Provide support for business operations including: coordinate, compile and prepare documentation and reports: compile and edit weekly and monthly status reports and IOIs; edit and release department procedures and work instructions.
* Ensure requests for action or information are relayed to the appropriate staff members as needed.
* Experience using SAP P2P to create purchase requisition, order/maintain office supply inventory, printer inventory/supplies, Pcard purchases, event card, travel card and reconciliations.
* Perform additional special assignments as required in support of the FTE staff.
* Prioritize, plan, and organize team events and execution of employee morale, employee events, community engagement / volunteer events such as group outings, luncheons, all-hands-meetings, etc.
* Support hiring managers with new employee onboarding with tasks including setup desk, phone, etc.
* Maintain computer asset tracking, fire drill, organizational charts, and other misc. rosters
* Provide calendar management coordination and conference room reservations.

Please Note: Overtime and schedule flexibility may be required to meet specific deadlines.

WHO WE ARE
You will primarily be supporting the RMS Sikorsky WPB FTE team. In addition, this position will provide ad-hoc support to the RMS Sikorsky Director-General Manager.

Learn more about Sikorsky here

WHO YOU ARE
You can work independently as well as in a team environment, multi-task, demonstrate excellent prioritization skills, and have excellent interpersonal skills.

WHY JOIN US
Your Health, Your Wealth, Your Life
As an employee at Lockheed Martin, your health and well-being are paramount. From medical insurance to legal help and tuition reimbursement, we provide benefits to improve your life. Come check out all of the amazing benefits Lockheed Martin has to offer.

Learn more about Lockheed Martin's comprehensive benefits package

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. We remain an equal opportunity company.
Basic Qualifications:
1. Candidate should be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook and working knowledge of SharePoint.
2. Ability to work with minimal direction & company/team first attitude at all times.
3. Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner.
4. Well organized with flexibility and ability to effectively balance the handling of multiple assignments and tasks.
5. Successful candidate must be detail oriented and able to handle multiple tasks simultaneously in a dynamic and fast-moving team environment.
6. Determines priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
8. The candidate must be professional, reliable, and flexible.
9. Candidate must have willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
Desired Skills:
Strong organizational skills and the ability to prioritize and manage work flow to achieve maximum productivity. Strong interpersonal and communication skills. Excellent computer skills with proficiency in MS word, Excel, and PowerPoint.
Five years of administrative experience, prior executive secretary experience preferred. Self-reliant, and show initiative and good judgment. Ability to anticipate requirements of business leaders. Flexible with the ability to multitask.
Previous LM experience.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: RMS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: FirstPDN-9d7fe65b-b28f-4dd8-af56-ec599abb2746

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