Lease Administrator

15 hours ago

Arlington, United States AKIMA Full time

The Lease Administrator is responsible for managing and maintaining all aspects of lease agreements within an organization. This role involves handling lease documentation, ensuring compliance with lease terms, and coordinating with various stakeholders. The Lease Administrator plays a vital role in supporting the organization's real estate operations and financial management.


Responsibilities

Responsible for managing and maintaining all aspects of lease agreements within an organization. This role involves handling lease documentation, ensuring compliance with lease terms, and coordinating with various stakeholders. A Lease Administrator plays a vital role in supporting the organization's real estate operations and financial management.

  • Lease Management:
    • Prepare, review, and manage lease agreements, renewals, amendments, and terminations.
    • Ensure lease documents are accurate, complete, and comply with company policies and legal requirements.
  • Data Entry and Maintenance:
    • Enter and maintain lease information in the lease management system.
    • Update lease databases with critical dates, financial terms, and other key details.
  • Coordination and Communication:
    • Coordinate with landlords, tenants, property managers, and other stakeholders to ensure smooth lease administration.
    • Facilitate communication between departments, including legal, finance, and property management.
  • Financial Management:
    • Monitor and manage lease-related financial obligations, including rent payments, operating expenses, and escalations.
    • Reconcile lease payments and ensure accurate financial reporting.
  • Compliance and Risk Management:
    • Ensure compliance with lease terms, company policies, and relevant laws and regulations.
    • Identify and mitigate potential risks related to lease agreements and administration.
  • Reporting:
    • Generate regular reports on lease status, critical dates, financial obligations, and other key metrics.
    • Provide lease analysis and support for strategic decision-making.
  • Document Management:
    • Maintain organized and secure lease documentation, both physical and digital.
    • Ensure that all lease-related documents are easily accessible and properly archived.
  • Issue Resolution:
    • Address and resolve lease-related issues and disputes in a timely and effective manner.
    • Work with legal counsel and other stakeholders to resolve complex lease matters.
  • Process Improvement:
    • Identify opportunities to improve lease administration processes and implement best practices.
    • Stay informed about industry trends and changes in lease administration standards.

Qualifications

  • 2 Years of Experience.
  • Experience in lease administration, real estate management, or a related field is beneficial. Prior experience with lease management systems is often preferred.
  • Proficiency in lease administration software and tools, as well as knowledge of real estate laws and regulations.
  • Strong organizational and time management skills to handle multiple tasks and meet deadlines.
  • High level of attention to detail to ensure accuracy in lease documentation and financial reporting.
  • Strong analytical and problem-solving abilities to conduct lease analysis and resolve issues.
  • Understanding of financial principles related to lease administration, including budgeting, forecasting, and reconciliation.
  • Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
  • Knowledge of compliance requirements and the ability to ensure adherence to relevant laws and regulations.

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