Current jobs related to Events Planner - Baltimore - InsideHigherEd

  • Special Events Planner

    23 hours ago

    Baltimore, Maryland, United States Maryland Zoo Full time

    Job SummaryThe Maryland Zoo is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for coordinating and executing special events and facility rentals at the Zoo.Key ResponsibilitiesAssist in planning, coordinating, and implementing special events and facility rentals, including...

  • Event Services Concierge

    3 months ago

    Baltimore, United States Baltimore Marriott Inner Harbor at Camden Yards Full time

    DescriptionWhy work at Crescent Hotels & Resorts? Paid Recognition programs, Incentives to earn extra $$, Year-round employment, Opportunity for advancement and growth, Training and Tuition assistance, Benefits (medical, dental, vision, life insurance, pet insurance, 401k, short & long term disability, sick time, holiday pay, vacation hours and more),...

  • Brand Awareness Event Organizer

    1 week ago

    Baltimore, Maryland, United States Indigo Physiotherapy Full time

    About Indigo Physiotherapy At Indigo Physiotherapy, we are dedicated to redefining conventional care models to foster genuine holistic healing. Our approach emphasizes personalized treatment sessions tailored to each Client's unique healing objectives and functional recovery. By integrating traditional medicine with holistic practices, we aim to deliver...

  • Senior Events Manager

    1 month ago

    Baltimore, United States Hilton Baltimore Inner Harbor Full time

    DescriptionHilton Baltimore Inner Harbor is looking for their next Senior Event Manager. The Hilton Baltimore Inner Harbor is a premier hotel located in the heart of downtown Baltimore, Maryland. Positioned adjacent to the Baltimore Convention Center and a short walk from the famous Inner Harbor, the hotel offers convenient access to many of the city's top...

  • Buyer/Planner

    1 month ago

    Baltimore, United States Medvacon Life Sciences Full time

    Job DescriptionJob DescriptionTEMP TO HIRE - DURATION - MIN THREE MONTHS - HYBRID - 4 ONSITE 1 REMOTE - SHIFT - MON-FRI 8:30AM - 5PM.The Buyer/Planner is primarily responsible for indirect and direct material procurement, delivery, and confirmation of delivery and release to support the Master Product Schedule.General:• Maintain effectiveness of the...

  • Buyer/Planner

    3 weeks ago

    Baltimore, United States Medvacon Life Sciences Full time

    TEMP TO HIRE - DURATION - MIN THREE MONTHS - HYBRID - 4 ONSITE 1 REMOTE - SHIFT - MON-FRI 8:30AM - 5PM. The Buyer/Planner is primarily responsible for indirect and direct material procurement, delivery, and confirmation of delivery and release to support the Master Product Schedule. General: •Maintain effectiveness of the Quality System components relevant...

  • Senior Events Manager

    1 month ago

    Baltimore, Maryland, United States Hilton Baltimore Inner Harbor Full time

    Hilton Baltimore Inner Harbor is looking for their next Senior Event Manager. The Hilton Baltimore Inner Harbor is a premier hotel located in the heart of downtown Baltimore, Maryland. Positioned adjacent to the Baltimore Convention Center and a short walk from the famous Inner Harbor, the hotel offers convenient access to many of the city's top attractions,...

  • Senior Events Manager- Hilton Baltimore Inner Harbor

    2 weeks ago

    Baltimore, United States Hilton Full time

    Hilton Baltimore Inner Harbor is looking for their next Senior Event Manager. The Hilton Baltimore Inner Harbor is a premier hotel located in the heart of downtown Baltimore, Maryland. Positioned adjacent to the Baltimore Convention Center and a short walk from the famous Inner Harbor, the hotel offers convenient access to many of the city's top...

  • Transportation Planner

    1 month ago

    Baltimore, United States Whitman, Requardt & Associates, LLP Full time

    Job DescriptionJob DescriptionAt Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to understand today’s transportation needs and develop plans that create livable...

  • Transportation Planner

    3 months ago

    Baltimore, United States Whitman, Requardt & Associates, LLP Full time

    Job DescriptionJob DescriptionAt Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to understand today’s transportation needs and develop plans that create livable...

  • Facilities Maintenance Specialist

    1 day ago

    Baltimore, Maryland, United States Aerotek Full time

    Job Title: Housekeeper AssistantJob Summary:Aerotek is seeking a reliable and detail-oriented Housekeeper Assistant to join our team. As a Housekeeper Assistant, you will be responsible for maintaining the cleanliness and organization of our facilities, ensuring a safe and healthy environment for our employees and clients.Key Responsibilities:Perform routine...

  • Cleaning and Sanitizing Professional

    1 day ago

    Baltimore, Maryland, United States Aerotek Full time

    Job Title: Housekeeper AssistantJob Summary:Aerotek is seeking a highly skilled and detail-oriented Housekeeper Assistant to join our team. As a Housekeeper Assistant, you will be responsible for maintaining the cleanliness and organization of our facilities, ensuring a safe and healthy environment for our employees and clients.Key Responsibilities:Perform...

  • Experienced Financial Advisor

    1 week ago

    Baltimore, Maryland, United States Thompson Financial Group Full time

    Thompson Financial Group is seeking a knowledgeable financial advisor to join our expanding team. This role is ideal for individuals who excel in fostering client relationships and guiding them towards achieving their financial aspirations. The ideal candidate will possess a strong track record in client advisory, complemented by exceptional analytical,...

  • Personal Financial Counselor

    2 months ago

    Baltimore, United States Magellan Health Full time

    This position will provide personal financial services at assigned military installations. Primary responsibilities include the full breadth of personal financial counseling services to military service members and their families at military installations. Services include education and counseling addressing financial services that may include, but are not...

  • Personal Financial Counselor, Aberdeen Proving Ground, MD

    2 months ago

    Baltimore, United States Magellan Health Full time

    This position will provide personal financial services at assigned military installations. Primary responsibilities include the full breadth of personal financial counseling services to military service members and their families at military installations. Services include education and counseling addressing financial services that may include, but are not...

  • Medical Practice Representative II-Neurosurgery

    2 weeks ago

    Baltimore, United States University of Maryland Faculty Physicians Incorporated Full time

    Performs various front desk and clerical duties in a medical office including such functions as complete demographic and insurance registration, charge entry, scheduling patients and/or verifying insurance information; and other duties as assigned. Encompass the Departments Core Values: Patients first! Always do the right thing Leave it better than you...

  • Beverage Operations Manager

    1 day ago

    Baltimore, Maryland, United States HYATT Hotels Full time

    Beverage Operations Manager Job DescriptionJob Summary:We are seeking a highly skilled Beverage Operations Manager to join our team at HYATT Hotels. As a Beverage Operations Manager, you will be responsible for overseeing all aspects of the beverage department, ensuring exceptional service and quality to our customers.Key Responsibilities:Beverage Menu...

  • Procurement Specialist

    1 week ago

    Baltimore, Maryland, United States Medvacon Life Sciences Full time

    Position Overview:The Buyer/Planner is a critical role responsible for managing both direct and indirect material procurement, ensuring timely delivery, and confirming receipt to support the Master Product Schedule.General Responsibilities:Ensure the effectiveness of the Quality System components relevant to this position.Oversee the supply of all materials...

  • Beverage Operations Supervisor

    1 week ago

    Baltimore, Maryland, United States HYATT Hotels Full time

    Position Overview: As a Beverage Operations Supervisor, you will take charge of the beverage division within our establishment, ensuring top-notch service and quality for our patrons. This position demands exceptional leadership qualities, a fervor for beverages, and the capability to effectively manage inventory, personnel, and customer interactions.Key...

  • Assistant Banquet Manager

    2 months ago

    Baltimore, Maryland, United States Hilton Baltimore Inner Harbor Full time

    The iconic Hilton Baltimore Inner Harbor is seeking an experienced and motivated full-time Assistant Banquet Manager to join their team This 757-room property is located next to Oriole Park at Camden Yards, Inner Harbor's museums, the National Aquarium, and connected to Baltimore Convention Center via skywalk There are a range of flexible event venues,...

Events Planner

1 month ago

Baltimore, United States InsideHigherEd Full time

Founded with the mission of Scholarship and Science for Social Change, the William H. Gates Sr. Institute for Population and Reproductive Health has been a trailblazer for innovation in the fields of family planning, reproductive health, and population dynamics for more than 20 years. The Institute has a strong track record of positive impact - whether through its support of local partner capacity or translating science and evidence into policies, programs, and practice. Its continued success hinges on the Institute's reliance on an expansive global network. Of the more than 370 institutions and local governments the Institute has partnered with since its establishment in 1999, more than 90% are based in the global south. This network allows the Institute to use a synergistic approach to create positive disruptions through its Global Programs.

The Institute features a dynamic, innovative working environment, with opportunities to work with established and emerging leaders worldwide in sexual and reproductive health and rights (SRHR) and gender equity research, advocacy, and program implementation to contribute at a high level to sustainable, positive change for women and men, communities, and countries. Together with locally based partners across Africa and Southeast Asia, the Institute identifies and acts on ideas with the greatest promise to advance universal, equitable access to SRHR.

For more information about the Institute and its global programs and platforms, please visit www.gatesinstitute.org.


Job Summary

We are seeking an Events Planner will contribute to managing event, programmatic, and logistic support for the International Conference on Family Planning (ICFP) and additional Institute events that feed into the W. H. Gates Sr. Institute's global programs focused on family planning, reproductive health, population dynamics, and gender equity.

The Institute's Anchor Team is dedicated to ensuring the achievement of the Institute's overarching strategic objectives under its five global programs. Since 2009, the ICFP has served as a strategic inflection point for the global reproductive health community, providing a global stage for countries, organizations, and individuals to make important commitments and celebrate achievements as the world's largest scientific conference on family planning and reproductive health. ICFP is a platform for researchers, advocates, governments, and communities; a movement towards achieving access to family planning for all; and a growing community guided by the spirit of partnership, inclusivity, innovation, and scientific rigor.


This Events Planner will provide key support to the Institute's Director and Senior Program Officer II and the other members of the Anchor team who ensure that the Institute's overall strategic goals are met. Strong communication skills and cultural competency, keen attention to detail, the ability to organize and prioritize tasks, and event planning experience are all essential for this position.


This role will play an integral part in the successful planning and execution of ICFP communications and virtual and in-person meetings and events. It will culminate in a 5,000-person, hybrid scientific conference in November 2025 in Latin America, which will contribute significantly to the Institute's accomplishment of its major goals.


This job will require travel to the 2025 ICFP and may require other domestic and international travel to assist with technical and programmatic activities as directed.


Specific Duties & Responsibilities


Event Planning and Coordination

  • Help the team develop comprehensive event plans and timelines specific to Institute events, including ICFP and other events in which the Institute will participate.
  • Help garner vendor quotes and work closely with the Institute Finance team to determine the appropriate path forward.
  • Help coordinate with internal stakeholders and international partners to define conference and side event objectives, themes, and requirements.
  • Help to identify and secure local and international venues, negotiate contracts, and manage relationships with global vendors and service providers in coordination with the Institute Finance team and SPO.
  • Assist with travel and logistics for Institute travel grant recipients for event participation.

Logistics Management

  • Assisted with all logistical elements, including international transportation, accommodation, catering, and technical equipment.
  • Ensure compliance with health, safety, and international event-specific legal requirements.
  • Manage on-site event setup, execution, and teardown, focusing on international standards.

Team Leadership

  • Help manage a diverse team of event staff, volunteers, and contractors from various countries.
  • Provide training and guidance to ensure high performance and adherence to international standards.
  • Foster a collaborative and positive team environment across different cultures and time zones and always exude professionalism.

Client and Stakeholder Relations

  • Serve as a point of contact for logistics for partners, stakeholders, and attendees.
  • Ensure clear and consistent communication throughout the event planning process.
  • Address and resolve any issues or concerns promptly and professionally, pulling in all related team members to ensure solutions are agreed upon.
  • Answer community emails regarding event logistics.

Budget Management

  • Work closely with the Institute Finance team and SPO to ensure all events are executed within budget and cost-effectiveness while considering international financial implications.
  • Identify opportunities for cost savings without compromising quality.

Marketing and Promotion

  • Collaborate with the communications and marketing team to develop promotional strategies and materials targeting an international audience.
  • Work with Communications to utilize social media, email campaigns, and other channels to promote the conference globally and ensure all sponsors and partners receive their contracted promotional elements.
  • Help to track and analyze the effectiveness of promotional activities across different regions.
  • Research, present, and order promotional and event materials, including signage, awards, premiums, etc.

Pre-, During-, and Post-event Evaluation

  • Create surveys and conduct event evaluations to assess success and areas for improvement, considering international feedback.
  • Compile and analyze feedback from attendees, clients, and staff from various countries.
  • Assist in the preparation of comprehensive post-event reports and recommendations.

Communications

  • Assist with compiling materials, including event-related content for reports, documents, guidelines, grants, etc.
  • Work with GI Director and Senior Management to draft and disseminate various high-level internal and external materials
  • Work with the Communications team to pull and prep elements and information needed to create drafts of design and marketing materials as needed, including graphics, podcasts, and video content
  • Coordinate collaboration with GI partners and stakeholders to promote their activities and accomplishments, including virtual events, blogs, newsletters, logo presence, webpages, etc.
  • Support activities of the program lead across the Anchor Grant team and the Institute
  • Establish processes and track progress across various program and communications activities in collaboration with communications and program leadership
  • Provide input on materials, strategies, work plans, and budgets as needed and assist in creating presentations.
  • Other duties as assigned.


Minimum Qualifications
  • Bachelor's Degree.
  • Two years related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Five to Eight years of experience with complex, highly confidential student related issues, exceptional interpersonal skills, proven ability to work in a fast paced, challenging environment, and operate fluidly with all levels of University Administration.
  • Previous work experience in a college and/or nonprofit environment preferred.
  • French language skills.

Classified Title: Events Planner
Role/Level/Range: ATP/03/PB
Starting Salary Range: $22.21 - $38.84 HRLY (Commensurate with experience)
Employee group: Casual / On Call
Schedule: Hours Vary
Exempt Status: Exempt
Location: Remote
Department name: PFRH Gates Institute
Personnel area: School of Public Health