Accounts Receivable Specialist

1 week ago

Irvine, United States Vaco Remote Work Freelance Full time

Job Description: Accounts Receivable Specialist

Location: Irvine, CA 
Industry: Real Estate

Position Overview:
Vaco is seeking a detail-oriented Accounts Receivable Specialist to join our clients team and provide critical financial support to a real estate client. This role focuses on managing tenant accounts, ensuring timely rent collection, and maintaining accurate financial records. The ideal candidate will have experience in collections, financial operations, and strong organizational skills to support property management teams effectively.

Primary Responsibilities:

  • Tenant Account Management:
    • Handle incoming tenant inquiries and requests via phone and email.
    • Monitor and ensure timely rent collection, following company policies for non-payment.
    • Update accounts receivable comments and maintain accurate tenant records.
  • Sales and Cash Tracking:
    • Collect, review, input, and calculate monthly and annual tenant sales data.
    • Prepare, analyze, and post daily tenant cash receipts in a timely manner.
    • Perform daily cash reconciliations.
  • Billing and Adjustments:
    • Run, review, and post monthly tenant rent billings.
    • Review and process late fees and adjustments, including billing corrections and write-offs.
    • Prepare and send statements for annual CAM (Common Area Maintenance) reconciliations and estimates upon request.
  • Refunds and Reconciliations:
    • Manage tenant refunds, stale-dated checks, and security deposit refunds or forfeitures.
    • Prepare tenant account reconciliations as needed.
  • Invoicing:
    • Compile proper documentation and send monthly bill-back invoices.
  • Administrative Support:
    • Provide accounting support to property management teams.
    • Participate in periodic meetings with property managers and assist with ad-hoc reports or projects.

Essential Job Functions:

  • Work collaboratively in a team environment while maintaining the ability to independently manage tasks.
  • Utilize Microsoft Office products (Word, Excel) and real estate-specific applications (e.g., MRI software).
  • Build and maintain positive relationships with tenants and property operations teams.
  • Demonstrate flexibility and adaptability in a dynamic work environment.

Minimum Qualifications – Education & Experience:

  • Minimum of one year of experience in accounts receivable, collections, or a related financial role.
  • Strong organizational skills and keen attention to detail.
  • Self-starter with the ability to work independently.
  • Excellent verbal and written communication skills.
  • Proven ability to provide professional customer service and resolve account issues.
  • Preferred: Degree in Accounting, Finance, or a related field.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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