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Quotations Specialist

3 months ago

Santa Clara, United States Rexel USA Full time

The position of Quoation Specialist will be basesd out of Santa Clara, CA

Quotation Specialist & Senior Quotation Specialist levels:

Employee’s level and pay will be dependent on their level of experience, knowledge, and capabilities.

Summary

The Quotations Specialist is responsible for establishing relationships with customers and vendors to secure pricing positions for bids. Responsible for reviewing bid packages, formulating project quotations, and providing product knowledge.

For the state of California only, the pay range is $85,000.00 to $95,000.00 , depending upon qualifications, experience and other considerations permitted by law.

Commission/bonus plan: Rexel I/S Pooled

What You’ll Do

  • Quote low to moderate profile/complex projects

  • Review bid package and all the requirements surrounding the package including technical requirements, approved manufactures list, commercial requirements, and documentation Requirements

  • Work closely with Outside Sales or the branch(es) to discuss the strategy and approach for each proposal request

  • Format customer request into a standardized spreadsheet for bid review

  • Break down bid package and issues Request for Quotation (RFQ) to vendors for project quotation levels while communicating deadline, project information, and any additional pertinent information available

  • Receive pricing and put a bid tabulation together for review

  • Prepare and submit final proposal with all required documentation

  • May negotiate pricing with supplier and offer substitute products where appropriate

  • Participate in product meetings, seminars and training schools to enhance and maintain personal product knowledge

  • Meet with the team to discuss vendor strategy and margin levels

  • Establish and maintain relationships with customers and suppliers

  • In addition to processing bids, increase business by utilizing company digital tools to sell, promote, or demonstrate product knowledge to new and existing customers

  • Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

  • High School or GED

  • 2+ years of customer service, project management, or related experience preferred

  • Experience with electrical distribution, lighting, and controls, or adjacent industry preferred

Knowledge, Skills & Abilities

  • Ability to prioritize and manage multiple tasks and deadlines

  • Strong organizational skills

  • Product and application knowledge being developed

  • Customer oriented and motivated with excellent communication, interpersonal skills, customer service, time management, and problem-solving skills

  • Knowledge of computer skills, specifically with Excel/Outlook/Word, PDF editor (Blue Beam or Adobe) and appropriate quoting tools

  • Ability to establish good relationships and credibility with all project stakeholders

  • Ability to collaborate with sales team, customers, and vendors

  • Must possess an entrepreneurial spirit, be self-motivated, and enthusiastic about business

  • Desire and aptitude to learn quickly with a growth mindset/self-improvement, and continuous learning

Working Conditions and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

  • Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold Occasionally – up to 20%

  • Exposed to electrical hazards; risk of electrical shock None

  • Handles or works with potentially dangerous equipment None

  • Travels to offsite locations Occasionally – up to 20%

Physical Demands

  • Sit: Must be able to remain in a stationary position Constantly – at least 51%

  • Walk: Must be able to move about inside/outside office or work location Frequently – 21% to 50%

  • Use hands to finger, handle or feel: Operates a computer and other office machinery Constantly – at least 51%

  • Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelfs, pick up boxes, or position one’s self to maintain computers in the lab/under desks/in server closet Occasionally – up to 20%

  • Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment Occasionally – up to 20%

  • Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions Constantly – at least 51%

Weight and Force

  • Up to 10 pounds Occasionally – up to 20%

  • Up to 25 pounds None

  • Up to 50 pounds None

  • Up to 75 pounds None

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”