Associate Executive Assistant

2 weeks ago

Boston, United States Publicis Sapient Full time

Job Description

  • Manage day-to-day functions for 3 or more VP’s of the Dynatrace Extended Leadership Team including scheduling, travel arrangements, meeting preparation, events, expense reports, etc.
  • Assist with planning and oversee logistical arrangements for meetings/events, including space and facility needs, meals and refreshments, supplies, and technology.
  • Help create an inclusive and positive culture collaborating with the other internal stakeholders to improve the employee experience, onboarding and engagement activities.
  • Provide calendar management to optimize time management, prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Ensure VPs are well informed of and prepared for upcoming commitments and responsibilities.
  • Make simple to complex travel arrangements through our travel agent including transportation, lodging, documentation processing and calendars updates with travel logistics.
  • Support with monthly operational requirements such as expense report processing, purchase order processing, etc.
  • Handle highly confidential and time sensitive information with necessary care and prioritization.

    This role is a hybrid role out of our Waltham, MA office (2-3 days per week).



    Qualifications:
    Qualifications

    Minimum Requirements:

  • 2+ years of relevent experience required.
HS Diploma or GED required.

Preferred Requirements:

Associated Degree preferred. Open-minded, creative individual with a high level of energy and enthusiasm Initially work with guidance and direction in completing work assignments as needed. Ability to meet deadlines under pressure. Appropriate planning and time management skills. Excellent attention to detail, the ability to multi-task, highly organized. Ability to think outside the box and be a problem-solver. Demonstrated ability to overcome obstacles. High degree of personal and professional integrity and the ability to work with confidential information. Excellent communication skills, both verbal and written. Adapt and absorb information, context, style, attitude, cadence, and subtext. Manage conflicting priorities in a fast-paced environment. Willingness to work outside regular business hours as needed. Excellent interpersonal skills, and a strong customer service orientation. High-level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint), and ability to quickly adapt to new technologies. Minimal travel may be required for this position

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