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Administrative Assistant
1 month ago
Palo Alto, California, United States Avispa Technology Full timeAdministrative Assistant - School of Medicine A leading university is seeking an Administrative Assistant - School of Medicine to support the School of Medicine. The successful candidate will oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for...
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Administrative Assistant
20 hours ago
Palo Alto, United States Electric Power Research Institute (EPRI) Full timeJob Title: Administrative Assistant Location: Palo Alto, CA Job Summary and Description: Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes...
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Administrative Assistant
2 weeks ago
Palo Alto, California, United States Aramco Services Company Full timeBasic FunctionProsperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and the...
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Administrative Assistant
3 weeks ago
Palo Alto, California, United States Electric Power Research Institute Full timeJob Title:Administrative AssistantLocation:Palo Alto, CAJob Summary and Description:Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special...
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Administrative Assistant
3 weeks ago
Palo Alto, United States Electric Power Research Institute Full timeJob Title: Administrative Assistant Location: Palo Alto, CA Job Summary and Description: Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative...
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Administrative Assistant
20 hours ago
Palo Alto, United States Wong Electric Full timeWe are currently seeking an Administrative Assistant to join our team and support our Accountant and Office Staff in our construction shop. QUALIFICATIONS Pleasant, positive, professional attitude Great customer service skills over the phone and in-person Ability to manage time efficiently, multi-task and learn quickly Willing to learn new skills and take on...
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Administrative Assistant
21 hours ago
Palo Alto, United States Bartlett Tree Experts Full timeOverview: Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United States,...
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Administrative Assistant
1 month ago
Palo Alto, California, United States Collabera Full timePosition Details: Job Title: Administrative AssistantClient Location: Palo Alto, CA 94304 Duration: 04 months + Possible Extension Start Date: ASAP --- Apply NowPay range : / hr Note: Must be local Details:Calendaring meetings, taking care of financial transactions, booking travel.3 years office experience minimum.To assist the department in calendaring,...
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Administrative Assistant
24 hours ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative AssistantPalo Alto, Ca – Hybrid$30 – $38/hour Option 1 Staffing is actively seeking an Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being asked to prioritize...
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Z3 Administrative Assistant
2 months ago
Palo Alto, United States Oshman Family JCC Full timeJob DescriptionJob DescriptionWhat do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out!Pay Range: $25-$27/hourThe Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley. We...
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Administrative Assistant
2 weeks ago
Palo Alto, United States Aramco Services Company Full timeBasic Function Prosperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and...
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Administrative Assistant
3 days ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative Assistant - Contract 3-month+ Contract Palo Alto, CA$30 - $35/hour Option 1 Staffing is currently recruiting for an Administrative Assistant for a nationally recognized University in Palo Alto, CA. In this role, our client is seeking candidates with prior administrative experience supporting Executives/Directors in calendaring, event...
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Administrative Assistant
2 weeks ago
Palo Alto, United States Aramco Services Company Full timeJob DescriptionJob DescriptionBasic FunctionProsperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and...
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Legal Administrative Assistant
5 days ago
Palo Alto, California, United States Staffing Full timeJob DescriptionPosition Overview*Vaccination Required: 2 shots and booster.*Proficiency in MS Office and experience in a production environment are essential.We seek an individual with confidence, decision-making capabilities, open-mindedness, time management, organizational skills, teamwork, and strong communication abilities.The candidate must be adept at...
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Palo Alto, California, United States Baker Botts Full timeBaker Botts, a prominent international law firm known for its expertise across various industries, is in search of a Legal Administrative Assistant for Litigation. Under the general guidance of the Office Administrator, the Legal Administrative Assistant will deliver comprehensive administrative and document management support to a designated team of...
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Bookkeeper/Accountant & Administrative Assistant
3 weeks ago
Palo Alto, United States French Cabinetry Full time $55,000 - $80,000Job DescriptionJob DescriptionPosition Overview:We are seeking a highly organized and detail-oriented Bookkeeper/Accountant & Administrative Assistant with expertise in QuickBooks to join our team. This individual will manage financial record-keeping, invoicing, and administrative tasks to ensure smooth day-to-day operations and support our cabinetry...
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Bookkeeper/Accountant & Administrative Assistant
3 weeks ago
Palo Alto, United States French Cabinetry Full time $55,000 - $80,000Job DescriptionJob DescriptionPosition Overview:We are seeking a highly organized and detail-oriented Bookkeeper/Accountant & Administrative Assistant with expertise in QuickBooks to join our team. This individual will manage financial record-keeping, invoicing, and administrative tasks to ensure smooth day-to-day operations and support our cabinetry...
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Executive Administrative Assistant I
1 month ago
Palo Alto, California, United States Elevance Health Full timeExecutive Administrative Assistant I - Digital and Corporate Enterprise LegalLocation: The ideal candidate will live within 50 miles of one of our Elevance Health PulsePoint locations.Elevance Health supports a hybrid workplace model (virtual and office) with PulsePoint sites used for collaboration, community, and connection, with the minimum in-office...
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Legal Administrative Assistant in Litigation
6 days ago
Palo Alto, California, United States Baker Botts Full timeBaker Botts, a prestigious international law firm known for its expertise across various industries, is in search of a Litigation Legal Secretary. Operating under the general guidance of the Office Administrator, the Litigation Legal Secretary is responsible for delivering comprehensive administrative and document processing assistance to a designated group...
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Legal Administrative Assistant
1 day ago
Palo Alto, California, United States AGG Legal Staffing Full timeA legal administrative assistant plays a crucial role in supporting attorneys and legal teams by managing various office tasks and ensuring smooth operational workflows. This position requires adherence to the firm's established policies and procedures while fostering positive relationships with colleagues, clients, and external partners.Key...
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Administrative Assistant
1 month ago
Administrative Assistant - School of Medicine 1338834 A leading university is seeking an Administrative Assistant - School of Medicine to support the School of Medicine. The successful candidate will oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. The ideal candidate has four-plus years of related experience working in an academic environment. The company offers a great work environment Administrative Assistant - School of Medicine Pay and Benefits: • Hourly pay: $40/hr • Worksite: Leading University (Palo Alto, CA 94305 - Hybrid, 4 days onsite) • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL • 40 hours/week, 2-3 Month Assignment, Possible extension/conversion Administrative Assistant - School of Medicine Responsibilities: • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. • Create complex reports and spreadsheets which may utilize specialized software and systems. • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Administrative Assistant - School of Medicine Qualifications: • 4+ years of administrative experience in an academic environment. • Professional and team player. Administrative Assistant - School of Medicine Shift: • Monday to Friday from 8:00 am to 5:00 pm.