Administrative Assistant

3 weeks ago

Palo Alto, California, United States Aramco Services Company Full time

Basic Function

Prosperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and the world. The ideal candidate is a forward thinker, has worked in a fast-paced environment, is comfortable with ambiguity, and preferably has experience in the venture capital ecosystem.

Duties & Responsibilities

  • Experience with EPs, SAP, travel systems like Concur and Click Book, and managing calendars.
  • Performs highly skilled and confidential administrative functions requiring a strong working knowledge of ASC's policies, financial and budgeting practices, corporate information systems, and departmental procedures.
  • Prepares regular and ad hoc reports as requested by the Regional Managing Director that require the selection, accumulation, and compilation of data, records and other information from multiple sources. Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented.
  • Uses SAP to input or retrieve data for regular reporting or for specific Management requests. Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
  • Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
  • Relieves the Regional Managing Director and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.
  • Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appointment calendars, and answering phones, as directed.
  • Performs other related duties as assigned.

Education and Experience

  • High school diploma or GED equivalent; business school or post-high school education preferred.
  • Five years (5) of progressively more responsible experience in administrative assistant or high-level secretarial functions.
  • Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined.
  • Must have excellent word processing skills. Must be knowledgeable and have hands-on experience using Microsoft Excel, Access and PowerPoint. Must possess tact, discretion and good judgement.
  • Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.

NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.

The anticipated hourly rate range for this position is $ $64.06 per hour. Final rate for this role is based on several factors, including the individual's geographic location, experience level, skill set, training, licenses and/or certifications.

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