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Z3 Administrative Assistant

4 months ago

Palo Alto, United States Oshman Family JCC Full time
Job DescriptionJob Description

What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out

Pay Range: $25-$27/hour

The Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley. We create fun, meaningful, inclusive and joyful experiences through educational, social, cultural, spiritual, fitness and wellness programs. Join us Year-round positions available  

The Job: Are you an administrative professional who wants to connect with the community? If so, this might be the role for you As the Administrative Assistant for Z3 you will provide administrative and program support for the Z3 Department. This includes implementing administrative systems, procedures, and policies and monitoring administrative projects. In addition, you will assist in all aspects of programs initiated by the department, including booking speakers, participant registration, travel, data tracking, and communication. You must be available to work some nights or weekends when needed.

About the Z3 Project
The Z3 Project aims to foster a thriving Jewish future through the enhancement of Jewish identity and peoplehood, emphasizing a strong relationship between Diaspora Jewry and Israel. Launched in 2015, Z3 has created a platform within Jewish Community Centers (JCCs) across North America for dynamic debates and discussions on Zionism, Israel, and Jewish life. The project responds to contemporary challenges by promoting innovative paradigms for understanding Jewish identity and community. The Z3 Project utilizes a three-pronged strategy: the Z3 Institute for Jewish Priorities to nurture thought leaders, the Z3 Conference to engage the community, and Leadership Labs to train leaders. These efforts are supported by a robust media strategy to ensure widespread impact and engagement.

The Perks:

  • Medical, dental, vision insurance
  • Paid holidays and paid time off
  • 403(b) retirement
  • Free membership at our award-winning fitness center
  • Unlimited access to our new R&R room - with a focus on Recovery 
  • Reimbursement for continuing education certification and conference fees
  • Employee discount program
  • OFJCC swag
  • Fun, motivating workplace
  • Free Coffee
Benefits exceptions apply, based on # hours worked per week

The Core Duties:
  • Perform day to day administrative operations including but not limited to, general administrative tasks such as drafting documents, sending out mail and emails, data collection and entry, phone calls and heavy calendar management.
  • Handle all logistics for booking speakers to include travel, hotel and payments.
  • Assist with meeting logistics as assigned.  This includes room bookings, catering needs, preparing event materials, invitations and tracking event attendance.  Respond to requests quickly and professionally.
  • Assist with curating various social media channels and Z3 website.

The Essentials:
  • 2-3 years of administrative experience
  • Extremely organized and detailed oriented
  • Excellent project management skills and the ability to manage complex timelines and multiple projects.
  • Excellent communication and interpersonal skills.  Ability to communicate information clearly in English (written & oral)
  • Exceptional customer service skills with the ability to cultivate partnerships.
  • Ability to problem-solve and work under pressure and time constraints
  • Ability and desire to work independently and as a team member with the community and other employees
  • Outstanding knowledge Microsoft Office Suite especially Excel, Word, PowerPoint and Outlook as well as Google Suite
  • Ability to interact with a broad spectrum of customers and business partners
  • Flexible in a fast-paced setting with competing and ever-changing tasks and calm under pressure
  • Ability to work nights and weekends when needed
  • Positive, upbeat and enthusiastic about working in a non-profit environment
  • Hebrew language skills a plus but not required

  • Visit www.paloaltojcc.org for more

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