Executive Administrative Assistant

3 weeks ago

Northbrook, United States Crate & Barrel Full time

We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers and a spirit of fun, we deliver high-quality home furnishings that are expertly designed, responsibly sourced and bring beauty and function to people’s homes. From the day we opened our first store in Chicago in 1962 to the digital innovations that engage millions of customers today, our iconic brand is over 60 years in the making—and our story is still unfolding.

We’re here for it. We think you should be too. We’re looking for a driven professional with an inclusive mindset to join our team as an Executive Administrative Assistant.

The Executive Administrative Assistant manages all administrative functions in support of our President of Crate and Barrel and her leadership team. This dynamic role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This individual acts as an ambassador for the team, with a customer service mindset and adeptness at building effective internal and external relationships.

A day in the life as an Executive Administrative Assistant...

Provide sophisticated scheduling and calendar management for leadership. Anticipate needs and prioritize inquiries and requests while troubleshooting conflictsComplete a broad variety of administrative tasks that facilitate leadership’s ability to operate and lead the function effectively, including: making travel arrangements; processing expense reports; supporting budget management; collecting and preparing information for meetings; designing and producing complex documents, reports, and presentations; composing and preparing correspondence and supporting special projects.Prepare and deliver accurate and timely communications. Independently create correspondence that requires interpretation and application of policiesOrganize, support and manage the setup of a variety of meeting types involving in-person and virtual attendees, including electronic equipment and video conference platforms, catering and vendor managementExercise excellent judgment and discretion with highly confidential information, and exhibit considerable tact, reasoning skills and subtletyCommunicate effectively with company associates and business contacts. Act as a liaison to resolve issues related to administrative mattersSupport, execute and serve as the liaison for occasional personal tasks, including external involvement of the leaders in conferences and other outside work

What you’ll bring to the table…

Exceptional organizational and time management skills, with the ability to multitask, manage conflicting priorities and meet deadlinesImpeccable attention to detail, always striving to produce the best quality workStrong strategic planning acumen coupled with astute problem-solving capabilitiesFlexible, reliable and proactive; willing to go above and beyondCurious and confident to ask questions and learn quicklyHighly collaborative and customer focusedForward thinking and committed to remaining up-to-date with industry and technology advancements

We’d love to hear from you if you have…

8 years experience as an Executive Administrative Assistant or Senior Executive Assistant, preferably supporting C-Suite levelExperience and proficiency with MS and Google suite of tools

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