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Office Administrator

2 months ago

Providence, United States Epiroc Group Full time

The primary objective of the Office Administrator to oversee the daily operations of our office. The ideal candidate will have excellent organizational skills, strong leadership abilities, and a keen eye for detail. This role involves managing administrative functions, supporting staff, and ensuring a smooth and efficient office environment. Independently performs a wide range of complex duties under general guidance from supervisors. 

Key Responsibilities:

  • Office Operations:
    • Manage and maintain office supplies, equipment, and inventory.
    • Coordinate office maintenance and repair services.
    • Ensure the office environment is clean, safe, and conducive to productivity.
  • Administrative Support:
    • Oversee scheduling of meetings, appointments, and events.
    • Prepare and manage correspondence, reports, and presentations.
    • Handle incoming and outgoing communications, including phone calls and emails.
  • Team Coordination:
    • Assist with onboarding and training of new staff members.
    • Facilitate communication between departments and resolve any office-related issues.
    • Organize team-building activities and company events.
  • Financial Duties:
    • Monitor and manage office budget, including expenses and invoicing.
    • Process expense reports and track office-related expenditures.
    • Liaise with vendors and service providers to negotiate contracts and manage services.
  • Record Keeping:
    • Maintain accurate and up-to-date office records, including files and databases.
    • Ensure confidentiality and security of sensitive information.
  • Compliance and Safety:
    • Ensure compliance with company policies, procedures, and regulatory requirements.
    • Implement and oversee office safety and emergency procedures.
  • Project Management:
    • Lead or assist with special projects and initiatives as needed.

Coordinate with various departments to ensure project timelines and deliverables are met.

personal characteristics:

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

Ability to handle confidential information with discretion.

Detail-oriented with strong problem-solving skills.

Proactive and able to work independently as well as part of a team.

Adaptability to changing priorities and challenges.

Location:

This position is based in Providence, Utah

education and experience:

Education: Associate’s or bachelor’s degree in business administration, Management, or a related field (preferred).

Experience: 3-5 years of experience in office management or a similar administrative role.

  • Advanced office certifications preferred.
  • Must have excellent customer service skills.
  • Must have great communication skills.
  • Must be computer literate and have experience using Excel, Word, Outlook, PowerPoint, Fax machines, and other office tools.
  • Very detail oriented, organized.
  • Ability to carry out written or oral instructions from supervisor.

Epiroc is a global productivity partner for mining and construction customers, and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. Learn more at www.epirocgroup.com.