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BMV Clerical Assistant

2 months ago

Indianapolis, United States State Of Indiana Full time
 
Work for Indiana
 

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Bureau of Motor Vehicles (BMV):

The Indiana Bureau of Motor Vehicles has been named one of Indiana’s 2023 Top Workplaces by its employees.

The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we:   

- Invest in our employees

- Engage our customers

- Provide sustainable systems

- Embrace product innovation

Role Overview: 

The incumbent will assist the Program Director in achieving agency performance metrics and adhering to BMV policies and procedures and implementation of process improvement across the Division while focusing on efficiency gains and conflict resolution, specifically as they relate to Driver Education, Driver Safety Program and the associated Indiana Administrative Code.

Salary Statement: 

The salary for this position traditionally starts at $29,588.00.

A Day in the Life:

The essential functions of this role are as follows: 

-Supports the daily operations of an organization by performing general office tasks.
-Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information.
-Reviews files, records, and other documents to obtain information to respond to requests.
-Types forms, correspondence, memos, and other materials.
-Maintains filing systems for efficient recordkeeping and easy retrieval.
-Checks emails, send faxes, make copies, and updates computer databases.
-Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
-Trains other staff members to perform work activities, such as using computer applications.
-Completes tasks or projects assigned by supervisor in a timely manner.
 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.  

What You'll Need for Success:

The ideal candidate in this role should minimally have a 

-High school diploma or equivalent 
-at least 1 year of clerical experience applying the below, outlined knowledge, skills, and abilities in a similar role.
 
You must meet the following requirements to be considered for employment: 

-Working knowledge of general office functions and clerical procedures
-Active listening skills
-Excellent critical thinking skills
-Strong written and verbal communication skills
-Strong organizational skills with the ability to prioritize tasks effectively
-Excellent attention to detail and proofreading skills
-Proficient computer skills required, including but not limited to Microsoft Word, Excel, case management and data base tools.
-Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
-Ability to work independently
-Ability to provide effective and professional customer service to internal and external parties.
 

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.
 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

-Three (3) medical plan options (including RX coverage) as well as vision and dental plans
-Wellness Rewards Program: Complete wellness activities to earn gift card rewards
-Health savings account, which includes bi-weekly state contribution
-Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
-Deferred compensation 457B account (similar to 401k plan) with employer match
-Two (2) fully-funded pension plan options
-A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

-150 hours of paid new parent leave
-Up to 15 hours of paid community service leave
-Combined 180 hours of paid vacation, personal, and sick leave time off
-12 paid holidays, 14 on election years
-Education Reimbursement Program
-Group life insurance
-Referral Bonus program
-Employee assistance program that allows for covered behavioral health visits
-Qualified employer for the Public Service Loan Forgiveness Program
-Free Parking for most positions
-Free LinkedIn Learning access
 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobsspd.IN.gov.

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.