Supervisor, Materials and Invoice Operations

2 weeks ago

Fort Valley, United States Blue Bird Full time

Blue Bird (NASDAQ: BLBD) is recognized as a technology leader and innovator of school buses since its founding in 1927. Our dedicated team members design, engineer and manufacture school buses with a singular focus on safety, reliability, and durability. School buses carry the most precious cargo in the world – 25 million children twice a day – making them the most trusted mode of student transportation. The company is the proven leader in low- and zero-emission school buses with more than 20,000 propane, natural gas, and electric powered buses in operation today. Blue Bird is transforming the student transportation industry through cleaner energy solutions. For more information on Blue Bird's complete product and service portfolio, visit www.blue-bird.com.  

JOB SUMMARY

Reporting to the Director of Materials, this position is responsible for overseeing both the reconciliation of production and non-production invoices and the management of materials to support production schedules and quality standards. The Supervisor will lead efforts to resolve discrepancies between supplier invoices, purchase orders, and receipts while ensuring the accuracy and availability of materials required for production. This dual role requires optimizing people and technology in a fast-paced manufacturing environment while ensuring compliance with all company policies and maintaining a lean and efficient operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Lead the Hold Team in resolving on-hold invoices by overseeing the reconciliation of discrepancies between supplier invoices, purchase orders, and receipts
  • Manage materials and inventory processes to ensure accurate delivery of components required for production, while maintaining quality standards and adhering to lean manufacturing principle
  • Analyze root causes of invoice discrepancies, implement corrective actions, and work with cross-functional teams to eliminate repeat issues.
  • Oversee the receiving personnel and ensure all materials are accurately received, recorded, and stored in DocuWare and other inventory systems
  • Coordinate with other departments and suppliers to manage inventory counts, ensure timely delivery of materials, and resolve missed or short shipments
  • Track and report on performance metrics such as quality, safety, cost, delivery, and productivity for both invoice reconciliation and materials management functions
  • Identify opportunities for process improvements in invoice reconciliation and materials management, implement solutions, and drive operational efficiency
  • Ensure all shipping documents, invoices, and inventory records are properly maintained and stored
  • Meet weekly targets for clearing on-hold supplier invoices and managing material deliveries in alignment with the production schedule
  • Perform other related duties as assigned to support both the reconciliation and materials management functions

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Strong knowledge of invoice reconciliation processes, warehouse operations, and materials management within an ISO 9000 framework
  • Proficiency in ERP systems, procurement software, and Microsoft Office Suite, particularly Excel
  • Excellent leadership and communication skills, with the ability to lead teams in a fast-paced, team-based manufacturing environment
  • Strong problem-solving skills, capable of diagnosing issues and implementing solutions that improve operational efficiency
  • Knowledge of lean manufacturing principles, including just-in-time inventory and materials management processes
  • Ability to work collaboratively with cross-functional teams, including procurement, accounting, and production departments
  • Experience in a fast-paced manufacturing environment with rapidly changing objectives
  • Proven experience in invoice reconciliation and resolving complex discrepancies in a manufacturing environment

EDUCATION AND EXPEREINCE:

  • Bachelor's degree in Supply Chain Management, Business Administration, or a related field preferred
  • 5 years of experience in procurement, supply chain management, or materials management, including at least 2 years in a supervisory or leadership role
  • Experience with managing materials and inventory control within an MRP system

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Office and manufacturing environment with occasional exposure to noise and adverse conditions
  • Fast-paced work environment with rapidly changing objectives, including off-shift and weekend work as required
  • Ability to work on special projects or follow-up on situations during evenings, weekends, and holidays as needed

*The specific statements shown in each section of this description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Blue Bird’s winning culture is fueled by our ability to respect, encourage, celebrate and embrace the unique perspectives of all of our employees.  We are proud to be an Equal Opportunity and Affirmative Action employer who is committed to providing all of our employees with a work environment free of discrimination or harassment.  We base our employment decisions on business needs, job requirements and individual qualifications, without regard to race, color, national, social or ethnic origin, religion, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital status, past or present military service, or any other status protected by the laws or regulations in the locations where we operate.  

Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire.

Work Experience
2 years: Experience with managing materials and inventory control within an MRP system.
2 years: Experience in a supervisory or leadership role within the procurement, supply chain management, or materials management field.
5 years: Experience in procurement, supply chain management, or materials management.

Education
Preferred: Bachelors

PDN-9d0b410a-bf0b-4225-a2d4-b46885456ea7

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