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Accounts Payable Specialist

4 months ago

Hoffman Estates, United States The Salvation Army USA Central Territory Full time

The Accounts Payable Specialist is the primary individual responsible for entering check requests and vouchers. Also responsible for assisting the General/Operating/Trust Accountant with accurate and timely maintenance and processing of accounts, certain bank reconciliations, journal entries, or other duties as required.

Essential Functions:

  • Process accounts payable including review and processing of invoices and check requests, printing checks, and posting check run data, ensuring data accuracy
  • Maintain bank check register and notify management of cash requirements
  • Process and print Intercompany/Trade Central invoices
  • Review and monitor Intercompany statements
  • Monitor vendor statements and follow-up on open items
  • Assist with preparing account analysis for several accounts
  • Complete General/Operating/Trust Fund research
  • Assist with report production and distribution including Trade Central reports
  • Review new vendor input and manage vendor list for accuracy
  • Assist with the quarterly reconciliation of 1099 vendors and assist in annual filing
  • Assist in monthly account reconciliations
  • Assist in Mailroom, as needed
  • Stamp in invoices received for processing
  • Prepare and enter journal entries as needed
  • Assist with A/R summary reports
  • Process monthly mortgage invoices
  • Process/Backup check request input
  • Other data entry duties as assigned

Education:

  • Associate's Degree in general business from an accredited college or university

Experience:

  • 2 years' experience preferred in related field

OR: Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Skills:

  • Ability to speak read and write English in a manner that is sufficient for effective communication with supervisors, employees, beneficiaries and customers; and to perform the requirements of this job

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job.

Physical requirements include: good speaking, hearing and vision ability, and excellent manual dexterity.

Lifting, pulling and pushing of materials up to 25 pounds

Requires bending, squatting and walking

May stand for extended periods

Working Conditions:

Work is performed in a typical office environment. Full-time position may require some weekend and evening work and travel.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.