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Sr Administrative Secretary- Full time- Michigan State University Agreement

4 months ago

Detroit, United States Henry Ford Health System Full time

GENERAL SUMMARY/About Henry Ford Health + Michigan State University Health Sciences:

  • The landmark partnership between Henry Ford Health and Michigan State University Health Sciences (Henry Ford + MSU) is focused on discovering and advancing a new standard of health to transform life.

  • Together, we are a catalyst for change, reimagining how we think about, innovate, and deliver health and wellness.

  • Through a joint research enterprise, a premier cancer center, and a focus on academic medical and health education of the future, this partnership is working to fight the health disparities that plague our most vulnerable communities, rural and urban.

  • We attract, train, and develop world-class experts whose diversity of expertise, backgrounds, identities, and talents unleash the creativity needed to solve the health challenges of our communities and make life better for the residents of Michigan and beyond. Learn more at henryfordmsu.org.

    GENERAL SUMMARY

  • Under general supervision from the Vice President, Division Head or Physician-in-Charge in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial, clerical and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned.

  • Duties require a thorough knowledge of supervisors areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects, and so forth.

  • May direct the work of lower-classified clerical employees, purchase standard supplies, and perform routine bookkeeping and billing functions.

    Note: A cover letter is required for consideration for this position and should be included as the first page of your resume.

  • We are seeking a highly organized, experienced, and proactive Senior Administrative Assistant to join our dynamic, high-functioning partnership team.

  • The Senior Administrative Assistant will be based at the Henry Ford Health Detroit campus and will support the Henry Ford + MSU chief administrative officer, chief financial officer, and senior advisors as well as occasionally the Henry Ford + MSU president, when at the Detroit campus.

  • The ideal candidate has exceptional organizational, time management, and interpersonal communication skills.

  • As a senior administrative assistant, you anticipate needs, proactively solve problems, multitasks effectively, and are service oriented.

  • As a key professional member of the team, you will foster connections between MSU and Henry Ford and contribute to the overall growth and success of the partnership.

  • We are looking for a self-motivated, forward-looking assistant with a passion for our mission to transform health and who is energized by cultivating trusting relationships and a strong team culture based on mutual respect and belonging.

  • This position is an on-site opportunity with the potential for limited remote work.

    EDUCATION/EXPERIENCE REQUIRED :

  • Requires a High School Diploma or a G.E.D. equivalent.

  • One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required.

  • Previous experience scheduling appointments/maintaining calendars required.

  • Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth.

  • Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters.

  • Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor.

Additional Information

  • Organization: Corporate Services

  • Department: MSU Agreement

  • Shift: Day Job

  • Union Code: Not Applicable

    Additional Details

    This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Partnering with nearly 2 million people on their health journey, Henry Ford Health provides a full continuum of services at 250 care locations throughout southeast and south central Michigan. With 33,000 valued team members, Henry Ford is also among Michigan’s largest and most diverse employers. Our superior care and discoveries are powered by nearly 6,000 physicians, researchers and advanced practice providers. Learn more athenryford.com.

Benefits

Whether it's offering a new medical option, helping you make healthier lifestyle choices or making the employee enrollment selection experience easier, it's all about choice. Henry Ford Health has a new approach for its employee benefits program - My Choice Rewards. My Choice Rewards is a program as diverse as the people it serves. There are dozens of options for all of our employees including compensation, benefits, work/life balance and learning - options that enhance your career and add value to your personal life. As an employee you are provided access to Retirement Programs, an Employee Assistance Program (Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee's classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.