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Executive Assistant

2 months ago

Vienna, United States Navy Federal Credit Union Full time

Overview

To provide high level administrative support to an Executive Leader on President's Committee. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.

Responsibilities

  • Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities
  • Coordinate and maintain the EVP's calendar, schedule, meetings, conferences and speeches/presentations; arrange travel plans and accommodations
  • Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters and memoranda
  • Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership
  • Review, proof and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy
  • Coordinate department interactions with Navy Federal Front Office
  • Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction and priorities of the department
  • Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices
  • Identify, analyze, develop and recommend new concepts, changes and enhancements to improve the quality of operational processes, procedures, and technical support; coordinate implementation with appropriate personnel
  • Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes or addressing other significant issues
  • Coordinate and oversee special functions/events for the Executive Leader, other senior management and visitors by interacting with internal and external service providers/vendors
  • Coordinate and/or assist with activities supporting Navy Federal's community outreach responsibilities
  • Act as liaison to other senior management, Navy Federal staff, financial industry officials and organizations to ensure department executive is prepared for board/committee meetings
  • Maintain and reconcile department business accounts, ledgers and expenses
  • Coordinate with and provide guidance to department Staff Assistants and other support staff
  • Partner with other business units and vendors to improve procedures, resolve problems, and implement initiatives; presents conclusions and recommendations to management
  • Prepare and coordinate activities related to the completion and submission of the Annual Financial Plan
  • Perform other duties as assigned

Qualifications

  • Significant experience handling highly confidential and sensitive situation
  • Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals
  • Significant experience in guiding and mentoring others
  • Advanced skill exercising initiative and using good judgment to make sound decisions
  • Advanced research, analytical, and problem-solving skills
  • Advanced copywriting, editing and proofreading skills
  • Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully
  • Advanced skill building effective relationships through rapport, trust, diplomacy and tact
  • Advanced organizational, planning and time management skills
  • Advanced verbal and written communication skills
  • Advanced database and presentation software skills
  • Advanced word processing and spreadsheet software skills

Desired Qualifications

  • Significant experience working in administrative and executive support
  • Significant experience working in a credit union environment
  • Advanced knowledge of NFCU products, services, programs, policies and procedures

Hours: Monday - Friday, 8:00AM - 4:30PM

Locations: 820 Follin Lane Vienna, Virginia 22180

About Us

You have goals, dreams, hobbies, and things you're passionate about-what's important to you is important to us. We're looking for people who not only want to do meaningful, challenging work, keep their skills sharp and move ahead, but who also take time for the things that matter to them-friends, family, and passions. And we're looking for team members who are passionate about our mission-making a difference in military members' and their families' lives. Together, we can make it happen. Don't take our word for it:

* Military Times 2022 Best for Vets Employers

* WayUp Top 100 Internship Programs

* Forbes 2022 The Best Employers for New Grads

* Fortune Best Workplaces for Women

* Fortune 100 Best Companies to Work For

* Computerworld Best Places to Work in IT

* Ripplematch Campus Forward Award - Excellence in Early Career Hiring

* Fortune Best Place to Work for Financial and Insurance Services

Equal Employment Opportunity: Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/Disability EOE/AA/M/F/Veteran/Disability

Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position

Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.