Specialist, Contracts

3 weeks ago

Charlotte, United States Aecon Full time

Come Build Your Career at Aecon

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

  • Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We’re passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us 

At Aecon we:

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

 

 

Reporting directly to the Commercial Operations Director, the Contracts Specialist is responsible for providing accurate and timely commercial advice for AECON, consistent with their education, training, and experience, all in accordance with home company and customer requirements, policies and procedures.

 

Citizenship – Must be a US Citizen to apply for this position.

 

What You'll Do Here 

 

•    The Contracts Specialist has responsibility for all customer and subcontractor required documents required from opportunity identification to project closeout by providing commercial advice from the pre-bid, estimating, bid-submission, negotiation, contracting, ongoing project reporting including change and delay management, negotiating change orders, initial dispute resolution coordination, litigation support, to ultimately project closeout reporting.

•    Draft, review, negotiate and drive to execution all customer required documents, including requests for quotation, requests for proposals, confidentiality agreements, pre-bid agreements, purchase orders, contracts, representations and certifications, while exhibiting an exceptional attention to detail in applying company policies and procedures by providing practical analysis of inherent risks, mitigation strategies,  and recommendations for commercial matters to operating staff during the project lifecycle.

•    Draft or amend Departmental contracts and commercial agreements into a standardized format
•    Prepare project specific contract administration manuals based on corporate template
•    Assist project staff with the interpretation and practical application of contract documents

•    Exercise proper judgment to engage with Aecon’s legal advisors to seek advice at the appropriate times.

•    Document significant events on assigned Project(s), typically, safety performance, productivity concerns, cost and schedule issues and other change management concerns
•    Assist in formation and administration of contracts with Subcontractors and ensure that required and relevant terms and conditions are flowed down to Subcontractors
•    Play a Lead Change Management role to identify, document, and quantify changes in the Work and claims – with assistance from the project staff and Aecon Legal/Commercial
•    Act as the point of contact to Client for contractual matters
•    Prepare, develop, send and manage timely contractual correspondence and notices in accordance with specific contractual notice timelines Develop and maintain efficient systems and processes for identifying and capturing any potential commercial issues and change
•    Maintain a current log of all issues, change requests and change orders for each contract
•    Ensure accurate issue files for all contractual/commercial issues are maintained for each contract
•    Provide presentations and workshops, as required by the Supervisor, to the employees with respect to contract administration including, corporate policies, procedures, and guidelines, change and delay management 
•    Contribute to the revision and maintenance of Operating Policies and Procedures
•    Obtain the assistance of the appropriate Aecon Legal/Commercial department, as required
•    Other duties as assigned 
 

What You Bring To The Team

 

  • 5+ years’ experience supporting an industrial, engineering, nuclear or construction business
  • A Bachelor's degree
  • J.D., M.B.A., or other graduate degree  
  • Meticulous attention to detail, strong work ethic and robust organizational skills
  • Experience negotiating and drafting commercial contracts in corporate setting
  • Knowledge of project operations, policies, procedures, and strategic direction
  • Understanding of project planning, scheduling and management
  • Experience dealing with labor obligations and their impact on the Project
  • Ability to grasp technical and commercial issues, understand how they fit within the contractual context, and develop appropriate written positions
  • Working knowledge of Microsoft Office Products (Word, Excel, Powerpoint, Outlook, etc.)
  • Excellent interpersonal and analytical skills
  • Excellent communication skills, both oral and written
  • Proactive, critical thinker, comfortable in fast paced environment
  • Exceptional planning & time management skills
  • Exceptional decision-making ability and negotiation skills

 

 

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

 

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. If you require accommodation under the EEOC during any step of the application process, please click here.

 

At Aecon, we deeply appreciate the dedication and skills cultivated through military service. We encourage veterans to apply, recognizing the diverse perspective, resilience, and leadership abilities you bring. Your experiences are invaluable assets as we strive towards our shared goals.

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