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CAS Administrative Assistant
6 days ago
CAS Administrative Assistant
Clerical
Valparaiso, IN • ID:
1050-674
• Full-Time/Regular
The Administrative Assistant, College of Arts and Sciences, provides administrative and clerical assistance to a group of academic departments within the College of Arts & Sciences, especially the department chairs of these units. Working as a team member with all the Administrative Assistants within the college, independently, yet being a cohesive part of a team. Tasks need to be tracked and completed in a timely manner. This is a limited full time position which means that it is 30 hours a week during the school year and 10 hours a week during the summer.
Major Responsibilities:
Administrative support for the Department Chairs, Associate Dean, and faculty
Oversee budget development and monitoring, create/complete purchases and POs
Plan and coordinate Department meetings, functions, and events
Communicate Department news via website, social media, and email
Prepare purchase requisitions for the academic departments they work with
Initiating student hiring paperwork and approving their time cards
Determine eligibility for honor society and coordinate initiation of new members
Enter and track faculty workload data
Schedule faculty peer reviews
Department enrollment analysis and prediction for undergraduate and graduate programs
Assist Department Chair with semester course planning and building of schedules
Submitting key requests for faculty
Coordinate visit schedules and prepare prospective visit folders
Assist graduate program directors and gather information as directed by the associate dean
Required Knowledge and Skills:
Highschool diploma or GED
One to two years of office experience
Intermediate-to-advanced knowledge of the current version of Microsoft Office, including Word, Excel, and PowerPoint
Proficiency in Google Suite
Ability to multi-task and serve multiple individuals (department chairs and faculty members) while working as a member of the administrative assistant team in the College of Arts & Sciences
Excellent written and oral communication skills are essential
Experience in basic budgetary work, willingness to learn appropriate budget-related software (Datatel)
Familiarity with the requirements of the federal privacy policy (FERPA) with regard to student records
This position is full time during the academic year and part time in the summer.
Hourly rate $15.00
Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.
All offers of employment with Valparaiso University are contingent upon clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, background checks will also include credit history. Background checks will be conducted on all final candidates for employment.
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