HR Assistant

5 days ago

Valparaiso, United States Family Express Full time
Position summary: The Human Resources Assistant is responsible for the daily administrative

duties, assisting with recruitment and employee development efforts, employee database

management, payroll and benefits, unemployment preparation, and act as a liaison with other

departments. This role will work directly with the HR Liaisons, HR Training Coordinators,

Operations Administrator, President of Operations, and other departments.

General Purpose: To serve our community through volunteerism. To be an ambassador of our

"Living Brand" by building relationships with our customers. Maintain culture building and

development of the Family Express "living brand" by observing all aspects of the company's

human resources and the human resource department, consistent with the corporate vision and

mission. Provide assistance to human resources and its programs and policies.

Role Qualifications: Must have dependable transportation. Must be able to travel daily between

all Family Express locations when necessary.

Position Responsibilities:
  • Builds Relationships
  • Serves as Product Brand Advocate and fosters company culture
  • Adheres to company approved accounting procedures
  • Promotes and is an advocate for "Safety"
  • Promotes Company's mission statement
  • Seeks, promotes, and implements "Best Practices"
  • Provide administrative support in the pre and post hire process
  • Organize, compile, update company personnel records and documentation
  • Manage and update HR databases with different information such as new hires, terminations, sick leaves, engagements, vacation, and days off
  • Prepare, manage, and store paperwork for HR policies and procedures
  • Answer employees' questions and provide requested information
  • Maintain schedule and coordinate calendar activities
  • Answer telephone calls and provide needed information
  • Help organize and manage new employee orientation, on-boarding, and training programs
  • Maintains a strong understanding of system information changes and updates
  • Works independently to support inventory and supply order control at each store location
  • Provide backup to other Administrative Assistant roles in organizations
  • All other duties as assigned
Requirements

Essential Skills and Experience:
  • Strong conviction to assist others
  • Strong analytical and reasoning skills; experience with data analysis
  • Strong writing skills
  • Intermediate mathematical skills
  • Strong project reporting skills, with a focus on interdepartmental communication
  • Excellent interpersonal and highly effective communication skills
  • High performance team building and strong team player
  • Commitment to company mission and values
  • Constructively deals with conflict
  • Time management: the ability to independently organize and manage multiple priorities with sense of urgency
  • Adaptability, flexibility, and receptiveness to change
  • Effective decision making based on sound judgment and reasoning
  • Knowledgeable and proficient on Microsoft Office products
Nonessential Skills and Experience:
  • Associates Degree or higher
  • Previous retail experience. Preferably convenience stores
Reporting To This Position: No direct reports

Physical demands and work environment:
  • Physical Demands: While performing the duties of this job, the associate is required to
stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance,

stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or

move up to 50 lbs. Specific vision abilities required by the job include close vision,

distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
  • Work Environment: Must have flexibility to work all shifts, all days of the week, when

necessary. Ability to tolerate extreme temperatures for a minimum of 30 minute intervals.

Exposure to dirt, dust and cleaning solvents.

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