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Subcontract Administrator V

2 months ago

Chantilly, United States Amentum Full time

Amentum is looking for a Subcontract Administrator V (SCA) to support our Northern, Virginia programs.  This will be a HYBRID position with work required remotely and in person at our headquarters in Chantilly, VA. US Citizenship is required.

The SCA V will be responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. This is an expert level position that will be expected to demonstrate extensive experience and subject matter expertise in government subcontracting, works independently on challenging, high-risk, and/or complex issues and negotiations, participates and leads multiple strategic projects, mentors junior and mid-level staff, identify and lead process improvement projects, lead efforts to support team and organizational goals, is seen as a SME in the area of subcontracts management and may have particular areas of expertise. Drives collaboration with stakeholders, other departments, and senior leadership. Executive level communication, both written and oral. Works with GSCM Management and Compliance to drive adoption of new policies and processes. Represent GSCM and partner with Capture Teams, Business Development, and Functional Area leads on strategy from capture phase through execution.

Essential Responsibilities:

  • Lead, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence.
  • Lead, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Select the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and lead/perform discussions and negotiations.
  • Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
  • Review and process purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Conduct subcontracts training for technical and subcontract staff.
  • Draft/review/negotiate teaming and non-disclosure agreements.
  • Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with governmental law CPSR, FAR/DFARS, Agency-specific regulations, and divisional Amentum policies on subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Develop negotiation strategy and conduct negotiation of terms and conditions with subcontractors, to mitigate risk to Amentum.
  • Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
  • Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
  • Close out subcontracts.

SCA V - LEVEL 5 - Minimum Knowledge, Skills, and Abilities:

  • Bachelor's degree in Business Administration, or related field, and twelve (12) years of experience in subcontracts, procurement or supply chain or related field, or a Master’s and five (8) years is required. For this role, at least five (8) years of prior experience must be directly with subcontract administration.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and negotiation skills and advanced knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required.
  • Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
  • Knowledge of prevailing wage requirements, to include Davis Bacon Act, Service Contract Act/Wage Determination, Collective Bargaining Agreements.
  • US Citizenship is REQUIRED.

Preferred Knowledge, Skills, and Abilities:

  • Experience with Costpoint or similar ERP system, to include use of the purchasing module
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Capture and Proposal support experience.
  • Active Secret, TS, or TS/SCI Clearance; or ability to receive or maintain one.
  • May be required to travel domestically or internationally on relatively short notice.

       

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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EEO including Disability/Protected Veterans