Proposal Subcontracts Administrator III

4 weeks ago

Chantilly, United States Amentum Full time
Amentum is seeking a Subcontracts Administrator III to support our International proposal efforts. This position is remote however, flexibility with days and hours is required to accommodate alternate time zones. The SCA III will be responsible for the solicitation of request for proposals and preparation for the administration of subcontracts, task orders and subsequent amendments consistent with client requirements, government regulations and procurement policies/procedures. Responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. Responsible for ensuring compliance with government policies and procedures. This is a mid-level position that will be expected to possess a solid understanding of government subcontracting, work independently with minimal instruction, be solution-oriented, contribute meaningfully to team and/or organizational goals, demonstrate good judgement and business acumen, collaborates with stakeholders and other departments when needed.

Essential Responsibilities:
  • Directly interface with Program Teams for early involvement with creating/reviewing Statements of Work (SOWs), to identify and evaluate potential partners and/or teammates, and identification and selection process.
  • Take the lead role for Procurement proposal support. Support development of Non-Disclosure Agreements (NDAs), and Teaming Agreements (TAs) in coordination with Program Team and Contracts.
  • Coordinate the vetting of potential partners following standard practices and ensuring suppliers meet the minimum requirements of being an approved supplier.
  • Obtain supplier proposals. Provide counsel, and guidance to the program team for the requirements on a compliant solicitation. Enlist assistance from other SCAs as needed to obtain supplier pricing, past performance, and technical information.
  • Assist program as necessary and provide feedback to Statements of Work (SOW) documents for supplier proposals.
  • Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
  • Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
  • Review and process purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Conduct subcontracts training for technical and subcontract staff.
  • Draft/review/negotiate teaming and non-disclosure agreements.
  • Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Negotiate terms and conditions with subcontractors.
  • Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
  • Maintain and process purchase orders, releases, and modifications in Amentum's accounting system.
  • Close out subcontracts.
  • Perform all other position related duties as assigned or requested.
Minimum Knowledge, Skills, and Abilities:
  • Bachelor's degree in Business Administration or related field, and 5+ years of experience in subcontracts, procurement, supply chain or related field, or a Master's degree and 3+ years of experience, is required.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and negotiation skills and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications are required.
  • US Citizenship
  • Active Secret or TS/SCI Clearance; or ability to receive or maintain Secret or TS/SCI clearance
Preferred Knowledge, Skills, and Abilities:
  • Experience with Costpoint or similar ERP system, to include use of the purchasing module
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Capture and Proposal support experience
Work Environment, Physical Demands, and Mental Demands:
  • Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.


Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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EEO including Disability/Protected Veterans

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