Project Coordinator, Biologics Development

3 weeks ago

Summit, United States Bristol Myers Squibb Company Full time
Working with Us
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

Our Biologics Development team is responsible for development and transfer of safe, efficient, and approvable biologics drug substance manufacturing processes and analytical methods for all of BMS' biologics portfolio. We work closely with other BMS units to support our clinical pipeline through to late stages of clinical development. Innovation is at the core of what we do, with an intense focus on efficiency, speed, robustness, and approvability of our processes and methods. Here, you'll get the chance to

through opportunities uncommon in scale and scope, pursue innovative ideas, and advance professionally alongside some of the brightest minds in Biopharma.

Position: Project Coordinator (Global Upstream and Cell Line Development, Analytical Development and Attribute Science, and Biologic Digital Transformation and Innovation)

Location : New Brunswick and Summit, NJ

50% On Site Presence Required

Position Summary:

Position provides administrative and project support to the Executive Director of Global Upstream and Cell Line Development, the Executive Director of Analytical Development and Attribute Sciences and the Senior Scientific Director of Biologic Digital Transformation and Innovation. This is a multi-site organization responsible for development of BMS' biologics products. The position requires mastery of the executive associate and project management function, including projection of a strong presence internally and externally with a high level of professionalism. Candidate will perform highly diverse administrative and project management duties, which involve senior level contacts and exposure to sensitive information requiring confidentiality, discretion, and good judgment, as well as the highest level of core behaviors.

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Key Responsibilities: Support the Executive Director of Global Upstream and Cell Line Development, the Executive Director of Analytical Development and Attribute Sciences, and the Senior Scientific Director of Biologic Digital Transformation and Innovation (~160 staff across multiple sites)Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Biologics Development Operations function to support organization administration & operationsManage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-boards contractors and employees.Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high level department meetings, townhalls, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other toolsDraft and send out communications to department; assemble townhall slide decks and manage overall communications; strong professional writing skillsStrong organizational skills, pay close attention to detail and follow-up, and properly balance priorities and resources.Help support the Biologics Development Training lead with daily, weekly, and monthly reports.Coordinates across other operational and administrative staff in the organizationHelp support the business operation team, with compliance reports, such as E-Time.Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.Anticipate key issues and implement action plans based on changing priorities and commitments.Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.Maintains professional and technical knowledge by remaining current with BMS continuous learning modules. High proficiency with MS Office Suite, SharePoint and strong learning agility to keep up with tools Qualifications & Experience: Require Associates Degree; BS highly desirable; educational experience may be substituted for appropriate and relevant experience.At least 4 years administrative or comparable experience. Prior Executive Associate or Project Coordinator experience preferredHighly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processesAbility to interact with colleagues at all levels of the organization.Must be highly proficient in various BMS systems (or willing to learn rapidly) (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint)High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, MS Teams); high technology savviness or strong learning ability and willingness to learnDetail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.A collaborative team player who effectively builds relationships with team and other departments and can work independently.Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.The expectation of all administrative assistants within Product Development team is that of true collaboration and partnership to ensure business needs/goals are met. Also required to provide back-up support as needed to cover planned vacations as well as unplanned absences If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients' lives through science , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

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