Office Experience Assistant

4 weeks ago

Pittsburgh, United States Boston Consulting Group Full time
WHAT YOU'LL DO
You are a key member of the Office Experience team responsible for the staff & visitor experience of the office. In addition, you may also provide backup assistance to other members of the Office Experience Team, especially during peak times for internal and training events as well as perform general office tasks as necessary.
YOU'RE GOOD AT

· Proactively greeting & supporting staff & guests

· Directing them to available open seating/space, making sure itâs adequate and immaculate

· Teaming with reception to reserve & track available shared space

· Being a key resource for our staff & guests

· Providing guidance on available space

· Providing directions & tips for in the office and the surrounding neighborhood

· Implementing concierge service â including catering

Maintaining overall appearance of the office:

· Proactively checking all conference rooms, communal areas, offices and workstations often throughout the day to ensure that all work areas are clean and supplies are fully stocked

· Monitoring housekeeping for both individual and common spaces

· Checking all printers to make sure they are clean and organized; disposing of any client confidential material that has not been picked up in a timely manner

· Monitoring IT equipment in offices & conference rooms and reporting issue as necessary

Supporting office maintenance and repairs:

· Acting as a resource during office repairs, liaising with office experience team, building & vendors as necessary

· Reporting office/space issues and working with the team to address and rectify them

· Monitoring the basic functions of the printers, faxes and copy machines by replacing paper and toner; trouble shooting and calling for repairs when necessary

Catering coordination:

· Ordering catering and setting up food and beverages for numerous office meetings and events

· Track catering budgets and invoices

· Researching and developing relationships with local caterers

Office supplies:

· Ordering supplies and ensuring appropriate supplies are stocked and organized in shared workspaces

Individual office moves:

· Supporting and implementing the movement of personnel and furnishings, including IT equipment

· Preparing offices and work spaces for new staff members

· Cleaning out offices/spaces promptly when staff members depart or move

Mail coordination:

· Maintaining office mail supplies, including updating postage meter and postage rates in accordance with the United States Postal Service

· Coordinating mail/package delivery on a daily basis

· Managing the essential functions of Federal Express, UPS, and other courier services and ordering supplies when needed

· Facilitating internal printing and binding jobs

Kitchen coordination:

· Maintaining office kitchens, including proactively replenishing all kitchen supplies, food/drinks, etc.

· Heavy lifting required which can include large cases of food and drinks; able to use a step ladder

· Responsible for overall cleanliness and organization of office kitchens during the day.⯠Ensuring proper maintenance of kitchen equipment and disposal of trash.

Conference room coordination:

· Responsible for overall cleanliness and organization of conference rooms and ensuring they have adequate supplies.

· Coordinating with meeting organizers & office experience team to ensure all meeting needs are met, including catering, furniture arrangement, IT and other room set-up

· Good working knowledge of our conference room/meeting technology in order to support basic IT needs along with ability to troubleshoot common user issues.

Teaming:

· Daily coverage of Concierge during lunch, receptionist vacation, and ad hoc breaks

· Providing backup to the other members of the Office experience team as necessary, especially on days with multiple internal events or when other team members are out of office

· Process and submit expenses on a monthly basis


YOU BRING (EXPERIENCE & QUALIFICATIONS)

· 1-2 years in an office environment or equivalent work experience

· Catering experience preferred

· Ability to spend significant time walking and standing

· Ability to lift and deliver large packages

· Ability to work within a budget

· Flexibility to work overtime

· Computer literacy required with strong knowledge of Microsoft Word, Excel, PowerPoint


YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
ADDITIONAL INFORMATION
This temporary, part time position works 5 days in the office.

  • Office Experience Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Boston Consulting Group Full time

    WHAT YOU'LL DOYou are a key member of the Office Experience team responsible for the staff & visitor experience of the office. In addition, you may also provide backup assistance to other members of the Office Experience Team, especially during peak times for internal and training events as well as perform general office tasks as necessary.YOU'RE GOOD AT·...

  • Office Experience Assistant

    2 weeks ago

    Pittsburgh, United States The Boston Consulting Group Full time

    ADDITIONAL INFORMATION This temporary, part time position works 5 days in the office. You are a key member of the Office Experience team responsible for the staff & visitor experience of the office. In addition, you may also provide backup assistance to other members of the Office Experience Team, especially during peak times for internal and training...

  • Certified Dental Assistant

    2 days ago

    Pittsburgh, United States Dental Office Full time

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryWe are seeking a qualified and caring Certified Dental Assistant to join our team! As a Certified Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to...

  • Office Assistant

    1 month ago

    Pittsburgh, United States Extended Family Care Of Pittsburgh Full time

    Job DescriptionJob DescriptionJob SummaryExtended Family Care of Pittsburgh is looking for an experienced, organized Administrative Office Assistant to join our team and provide administrative support to staff and management. The Office Assistant is a full-time, salary position that requires a proactive, detail-oriented individual who is comfortable working...

  • Office Assistant

    1 day ago

    Pittsburgh, United States BETH SHELLY PHYSICAL THERAPY LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Qualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to...

  • Office Assistant

    1 week ago

    Pittsburgh, United States Sunrise Systems Full time

    Job Title: Office Assistant Contract Duration: 7 months Job Location: Pittsburgh, PA 15222 Job Description: 4+ years of experience in office support is required. Relevant experience in printing and production is preferred. Solid customer service skills. Proficiency with Microsoft office suite Knowledge of AV equipment and technology used in a meeting...

  • Front Desk Dental Office

    4 weeks ago

    Pittsburgh, United States Dental Office Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balanceJob SummaryWe are seeking a friendly and service-oriented Front Desk Representative to join the team at our thriving dental officelocated in Harmar Pa, just of Route 28 two exits before the Pittsburgh Mills.  We have one dentis, two assistants, two...

  • Front Desk Dental Office

    1 month ago

    Pittsburgh, United States Dental Office Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balanceJob SummaryWe are seeking a friendly and service-oriented Front Desk Representative to join the team at our thriving dental officelocated in Harmar Pa, just of Route 28 two exits before the Pittsburgh Mills. We have one dentis,...

  • Office Support Assistant

    4 days ago

    Pittsburgh, United States Sunrise System Inc Full time

    Job Title: Office Support Assistant Job ID: 24-02209 Location: Pittsburgh, PA Duration: 7 months Note: This is 100% onsite. Job Description: 4+ years of experience in office support is required. Relevant experience in printing and production is preferred. Solid customer service skills. Proficiency with Microsoft office suite

  • Receptionist Office Assistant

    2 weeks ago

    Pittsburgh, United States Pancoast Staffing Services, Inc. Full time

    Job DescriptionJob DescriptionDowntown Pittsburgh non-profit is in need of a professional candidate to fill their Receptionist/Office Assistant position.Duties to include:Meet and greet all visitorsAnswer and pass along all incoming callsScheduling and calendar managementPreparation of general correspondence and spreadsheetsAssist with various projectsOther...

  • Office Assistant

    2 weeks ago

    Pittsburgh, United States Themesoft Inc. Full time

    Job Title: Office AssistantLocation: Pittsburgh / PA Duration: Long Term Tech stack:Strong in Microsoft excelVery Good communication skills

  • Office Assistant

    2 weeks ago

    Pittsburgh, United States Themesoft Inc. Full time

    Job Title: Office AssistantLocation: Pittsburgh / PA Duration: Long Term Tech stack:Strong in Microsoft excelVery Good communication skills

  • Office Assistant

    2 weeks ago

    Pittsburgh, United States Themesoft Inc. Full time

    Job Title: Office AssistantLocation: Pittsburgh / PA Duration: Long Term Tech stack:Strong in Microsoft excelVery Good communication skills

  • Office Support Assistant

    1 week ago

    Pittsburgh, United States Sunrise System Inc Full time

    Job Title: Office Support Assistant Job ID: 24-02209 Contract Duration: 7 months Job Location: Pittsburgh, PA 15222 Position Type: Hourly contract (W2 only) Note: This is 100% onsite. Job Description: 4+ years of experience in office support is required. Relevant experience in printing and production is preferred. Solid customer service skills.

  • Chiropractic Office Assistant

    7 days ago

    Pittsburgh, United States Cenk Chiropractic Full time

    Immediate opening for a Chiropractic Assistant located in our RIDC Industrial Park Office. Candidate must possess excellent people skills and have previous office experience. We are looking for someone who is a quick learner, self-motivated, and who is able to work independently as well as in a group. MUST be proficient in Word, Excel, and basic computer...

  • Office Assistant/Clerical

    2 weeks ago

    Pittsburgh, United States Personnel Staffers, Inc. Full time

    Full-Time Office Assistant/Clerical -- for long established family-owned local supply company. Washington. 8:30 AM to 5:00 PM. Monday through Friday. $15.00 per hour. Some benefits with permanent offer. Temp-to-Hire. Client is looking for someone who is interested in long-term employment. Available immediately. You will work between the office and the retail...

  • Assistant Front Office Manager

    1 week ago

    Pittsburgh, United States The Marcus Corporation Full time

    What You'll Do. Responsible for providing quality guest service within the guidelines specified by hotel management. Assist in leading all Front Office operations by setting and maintaining a high level of guest service. Provide support for the line Office Manager, Manager, Office, Assistant, Operations, Business Services

  • Medical Office Assistant

    4 weeks ago

    Pittsburgh, United States Reliable Home Health Full time $17

    CNA/Office AssistantEducationHigh school diploma or Secondary Education, MUST be CNA CertifiedSkillsFiling, professionalism while in the office and out in the field, Strong problem-solving SkillsBenefitsPaid time off, Health InsuranceLanguageEnglishWe are searching for a qualified individual to join our fast-paced medical office. The Medical Office Assistant...

  • Assistant Front Office Manager

    1 week ago

    Pittsburgh, United States Marcus Corporation Full time

    What You'll Do Responsible for providing quality guest service within the guidelines specified by hotel management. Assist in leading all Front Office operations by setting and maintaining a high level of guest service. Provide support for the line staff, scheduling, and training of Front Office employees. Some of your responsibilities include: *...

  • Field Office Assistant I

    1 month ago

    Pittsburgh, United States AFSCME Full time

    DUTIES: Performs administrative duties, receives visitors, determines needs and assists where appropriate. Receives, opens, date stamps and distributes mail. Prioritizes Area Director's or other support staff mail and handles routine requests. Prepares correspondence such as letters, memos, reports and other documents according to guidelines....