Administrative Assistant II
1 week ago
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.
The USC Leonard Davis School of Gerontology is seeking an Administrative Assistant with strong organizational and interpersonal skills to join its team The Administrative Assistant for Student Services performs various administrative duties and coordination of special events for the school.
Under the leadership of the Sr. Associate Dean, the administrative assistant will assume all administrative duties consisting of but not limited to answering phone calls, emails, and assisting walk-in guests. Strong customer service, networking, and computer skills are a must. Key responsibilities include processing travel expense reports, gathering and organizing course syllabi each semester, maintaining an up-to-date archive, and planning and executing departmental events such as seminars and conferences, including logistics like rentals and catering. This Administrative Assistant will also handle vendor payments through the university payment system, ensuring timely and accurate transactions. Strong multitasking and communication skills are essential, and knowledge of USC systems such as Workday and Concur, is a plus The Administrative Assistant may supervise one or more student workers staffing the office. This is a full-time non-exempt position that will require substantial commitment and flexibility.
The Administrative Assistant will work on campus full-time and will be required to possess a valid state driver's license to be able to operate an electric cart to run errands off and on campus.
Primary Responsibilities
Managing schedule, using Microsoft Outlook, scheduling appointments, making travel arrangements, screens and prioritizing incoming calls, emails, and correspondence, and determining what contact or action is required for satisfactory disposition promptly.Organizes programs, events, meetings, or conferences by arranging facilities and caterers, and coordinating speakers.Handle incoming requests from faculty, staff, students, and prospective students via walk-in visits, telephone, email, and postal mailHandles and/or supervises all conventional correspondence, travel, schedules, and administrative activities.Maintain confidentiality and discretion regarding student services and files.Composes and produces a variety of correspondence, reports, confidential documents, and/or forms.Assist in maintaining office equipment and purchases.Processes expenditures for travel and non-travel-related expensesWill be required to run errands on and off campus as needed.Performs special projects and assignments as requestedOur Ideal Candidate
Is proficient with Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint)Is highly organized and able to multitask Has great customer service skills Strong writing and analytic skills Resourceful and self-motivatedMust possess a valid driver’s licenseThe hourly rate range for this position is $24-$27. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Benefits include a competitive salary, and a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, sick time, and more.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.
If you are interested, please submit a fully completed application. Include a cover letter and resume with references. Thank you for your interest
Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years
-
Administrative Assistant II
3 days ago
Los Angeles, California, United States Canon U.S.A., Inc. Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to join our team at Canon U.S.A., Inc. as a Receptionist II. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and supporting various departments with administrative tasks.Key ResponsibilitiesCustomer...
-
Administrative Assistant II
3 weeks ago
Los Angeles, United States Blue Star Partners LLC Full time $28 - $33Job DescriptionJob DescriptionJob Title: Administrative Assistant IILocation: Sylmar, CA – 100% onsite – Local candidates onlyPeriod: 6 month contract with strong potential for extension/hireHours/Week: 40 hours – Hours over 40 will be paid at Time and a HalfRate: $28 - $33/hour Contract Type: W-2 onlyScope of Services:The Administrative Assistant II...
-
Administrative Assistant II
1 week ago
Los Angeles, United States Blue Star Partners Full timeJob Title: Administrative Assistant IILocation: Sylmar, CA – 100% onsite – Local candidates onlyPeriod: 6 month contract with strong potential for extension/hire Hours/Week: 40 hours – Hours over 40 will be paid at Time and a Half Rate: $28 - $33/hour Contract Type: W-2 only Scope of Services:The Administrative Assistant II will provide...
-
Administrative Assistant II
3 months ago
Los Angeles, United States BioPhase Solutions Full timeJob DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Assistant II to work for a leading Greater Los Angeles area biotechnology company.Pay Rate: $25-35/hour depending on experience.Responsibilities:Provides...
-
Administrative Assistant II
3 days ago
Los Angeles, California, United States Canon USA & Affiliates Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to join our team at Canon USA & Affiliates. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting various departments with administrative tasks.Key...
-
Administrative Assistant II
3 days ago
Los Angeles, California, United States Canon Business Process Services Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to join our team at Canon Business Process Services. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting various departments with administrative tasks.Key...
-
Administrative Assistant II, Float
2 weeks ago
Los Angeles, United States UCLA Health Full timeAs an Administrative Assistant II floater for the Department of Urology, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with sche Administrative Assistant, Float, Administrative, Processing, Assistant, Healthcare
-
Administrative Assistant II
15 hours ago
Los Angeles, United States Planet Pharma Full time3 openings6-month initial contractOnsiteThis role will be part of a team working on a 6-month, large scale project to assess and update impacted quality documents, so will need to be comfortable with working (1) as an individual, (2) as interactive team member and (3) with close supervision by direct manager and project manager.Responsibilities may include...
-
Administrative Assistant II
7 hours ago
Los Angeles, United States Planet Pharma Full time3 openings6-month initial contractOnsiteThis role will be part of a team working on a 6-month, large scale project to assess and update impacted quality documents, so will need to be comfortable with working (1) as an individual, (2) as interactive team member and (3) with close supervision by direct manager and project manager.Responsibilities may include...
-
Administrative Receptionist I/II
2 weeks ago
Los Angeles, California, United States Judicial Council of California Full timePosition Overview: We are seeking a dedicated and organized individual to join our team as an Administrative Receptionist I/II. This role is essential in providing excellent front-desk support and ensuring smooth operations within our organization. Key Responsibilities: Manage incoming calls and direct them to the appropriate personnel.Greet and assist...
-
Administrative Assistant II
2 months ago
Los Angeles, United States Catholic Charities of LA Full timeJob DescriptionJob DescriptionCatholic Charities of Los Angeles, Inc. is one of the largest human services providers in California that operates a variety of programs to serve the poor and strives to find permanent solutions. AYE in Los Angeles is a program of Catholic Charities of Los Angeles is seeking an individual will assist with the day-to-day...
-
Associate Research Administrator
4 weeks ago
Los Angeles, CA - University Park Campus, United States Viterbi School of Engineering Full timeThe Department of Aerospace and Mechanical Engineering is seeking an Associate Research Administrator to join its research administration team. Under the direction of the Department Chair, Department Business Manager and faculty, this position will support departmental research activity, contracts & grants, and other department financial needs. This is...
-
Associate Research Administrator
4 weeks ago
Los Angeles, CA - University Park Campus, United States Viterbi School of Engineering Full timeThe Department of Aerospace and Mechanical Engineering is seeking an Associate Research Administrator to join its research administration team. Under the direction of the Department Chair, Department Business Manager and faculty, this position will support departmental research activity, contracts & grants, and other department financial needs. This is...
-
Research Lab Technician II
2 months ago
Los Angeles, CA - University Park Campus, United States Leonard Davis School of Gerontology Full timeThe University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation's most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world's best degree and research programs...
-
Research Administrator II
1 day ago
Los Angeles, United States Stanford University Full timeStanford University is seeking a Research Administrator II to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex. Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay...
-
Administrative Assistant II, CBEST
5 days ago
Los Angeles, United States Heluna Health Full timeSalary : $26.53 - $38.28 per hour PROGRAM SUMMARY Housing for Health (HFH) is a program office within Health Services Administration, a division under the Los Angeles County Department of Health Services (DHS). HFH was created and put into implementation in support of the Los Angeles County Homeless Initiative recommendations in response to and in...
-
Administrative Assistant II
3 months ago
Los Angeles, United States Keck School of Medicine Full timeUSC’s Department of Neurological Surgery is now hiring an to join its team. The Administrative Assistant will be responsible for maintaining day-to-day business operational processes and systems that support the faculty and clinical leaders within the division of Neurological Surgery. We are seeking a highly communicative and detail-oriented individual...
-
Research Coordinator II
1 month ago
Los Angeles, CA - Health Sciences Campus, United States Keck School of Medicine Full timeUSC's Keck School of Medicine, Medicine Research Unit within the Department of Medicine is seeking a Research Coordinator II to join its team. The Research Coordinator is responsible for coordinating assigned projects.The Research Coordinator II position entails assistance with the overall conduct of clinical trials for investigational devices and drugs.The...
-
Administrative Assistant II
2 months ago
Los Angeles, California, United States UCLA Health Full timeIn this role you will provide administrative support in the Retina Division of the Department of Ophthalmology. You will work with patients scheduling appointments, obtaining authorizations, answering phones, collecting co-payments and more. Responsibilities include:Check-in patients and process co-payments.Coordinate and schedule patient appointments...
-
G&A - Administrative Assistant II
2 weeks ago
Los Angeles, United States First Tek Full timeJob Title: Administrative Assistant Location: Los Angeles, CA Hybrid Responsibilities: Responsibilities include administrative duties, as well as involvement in all aspects of publicity campaigns including Creating press materials; maintaining media lists; diligently mailing books and assisting with media requests; booking tours; managing author travel and...
