Administrative Assistant

2 weeks ago

WinstonSalem, United States Piedmont Federal Savings Bank Full time
Job Details Home Office - WINSTON SALEM, NC Full Time Admin - ClericalDescription POSITION SUMMARY  The primary purpose of this position is to facilitate the efficient operation of the assigned departments by performing a variety of administrative tasks.  Greet clients and the general public, answer and transfer phone calls, accept deliveries, and perform various daily clerical functions. Maintain and file all proxy's as well as count and record the votes for the annual meeting.  PRIMARY ACCOUNTABILITIES High Essential Provide exceptional client service to both external and internal clients. Answer and transfer phone calls, screening when necessary. Welcome and direct visitors and clients. Assist various department with administrative tasks. Create new account letters for CEO 's signature. Maintains a system for recording expenses for the CEO as well as other members of the management team. Coordinate and schedule travel, meetings, and appointments for various departments. Regularly attend work at the Bank's place of business during regular business hours. Low Essential Maintain board room, training room, and 5th floor conference room schedules. Ensure all necessary supplies are in stock and tables/chairs are arranged as needed for meetings/events. Handle catering needs for meetings/events. Non Essential Manage return mail and the process of tracking and updating client account records.  Point person responsible for the logistics for the annual meeting and the bank-wide meeting. Provie proxy count for the annual meeting tally, organize, submit total votes/proxies, and file proxies. Perform other related duties, as assigned Cross train and back-up others, as assigned EDUCATION  High school diploma or equivalent work experience RELATED EXPERIENCE  Two to Three years of banking experience Qualifications QUALIFICATIONS: GENERAL KNOWLEDGE, SKILLS, AND ABILITIES  Must be able to the following principles and processes to day-to-day functions: Collaboration/Teamwork Excellent interpersonal and client service skills. Excellent verbal and written communciations skills. Excellent time management skills with a proven ability to meet deadlines. Conflict management Excellent organizational skills and attention to detail. Ability to operate general office equipment. Ability to maintain confidential information. Ability to work independently. QUALIFICATIONS: PIEDMONT KNOWLEDGE, SKILLS, AND ABILITIES  Must be able to the following principles and processes to day-to-day functions: Client Care Associate exposure Strong knowledge of the Bank's products and services QUALIFICATIONS: TECHNICAL KNOWLEDGE, SKILLS, AND ABILITIES  Profient in Microsoft Office Suite or similar software with the ability to learn new or updated software. Mail Merges CONTACTS  Teammates Vendors Branches Department Managers Direct client and vendor contact/service WORKING CONDITIONS/PHYSICAL REQUIREMENTS  This job is conducted in an office work environment, and is generally sedentary but may require walking at times. Specifically the job involves working in a confined area with limited movement and sitting for long periods of time (on average 2 1/2 to 3 hour intervals). Most of this position's duties require use of a computer.  Some travel via car or air, and evening/weekend work may be required. Incumbent must meet the following physical requirements with or without reasonable accommodation:
a. Use hands to manipulate, handle, feel, and control items or equipment;
b. Walk, bend, kneel, and reach;                                                                                                                                                                                                                                                                                                                                                                              c. c.  Lift up to 20 pounds, using all safety precautions;
d. Stand and/or sit for long periods of time;
e. Talk, hear, and communicate with clients and coworkers in English;
f. See and be able to read, write, and interpret documents written in English. Disclaimer:  The above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification.  It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Piedmont Federal Bank is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

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