Management Support Assistant

2 weeks ago

Washington DC, United States USAJobs Full time
Duties

The Management Support Assistant is responsible for financial tracking & processing, procurement, travel management, general office support, time and attendance, and document preparation.

In this position, you will:
Track income and expenditures from a variety of federal and/or trust funds. Prepares and tracks forms for billing, receiving, depositing and/or transferring funds. Order a variety of goods and services including office or lab supplies, performers, honoraria, custom goods or services (such as design, production), or conference services. Assist with coordination and submission of contract request and documentation. Assist staff members by responding to telephone calls, photocopying, scanning or faxing documents Serve as timekeeper for the organization or unit, monitoring and coordinating the timely and accurate submission of Time and Attendance (T&A) records and serving as primary liaison to Payroll. Prepare materials such as correspondence, reports and briefing slides using a variety of office software. Ensures accurate transcription and proper grammar and spelling. Assists staff members by responding to telephone calls. Responds to basic questions and refers employees to on-line training materials, handbook or policy documents.

Requirements

Conditions of Employment

Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met by the closing date of the announcement. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website .

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-4 level in the Federal Service. For this position, specialized experience is defined as responding to inquiries verbally/writing; arranging meetings; reviewing correspondence for grammar, establishing and maintaining files/records; use of different office automation software, i.e., word processing, spreadsheets, and electronic mail; conducting inventory of supplies; keeping time and attendance records and data entry of a variety of information into electronic database.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Additional information

This position is included in the bargaining unit.
Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment.
Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

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