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Management Support Assistant

2 months ago

Washington, United States Smithsonian Institution Full time

The Management Support Assistant is responsible for financial tracking & processing, procurement, travel management, general office support, time and attendance, and document preparation.

In this position, you will:

Track income and expenditures from a variety of federal and/or trust funds.  Prepares and tracks forms for billing, receiving, depositing and/or transferring funds. 
Order a variety of goods and services including office or lab supplies, performers, honoraria, custom goods or services (such as design, production), or conference services.  Assist with coordination and submission of contract request and documentation.    
Assist staff members by responding to telephone calls, photocopying, scanning or faxing documents Serve as timekeeper for the organization or unit, monitoring and coordinating the timely and accurate submission of Time and Attendance (T&A) records and serving as primary liaison to Payroll.  
Prepare materials such as correspondence, reports and briefing slides using a variety of office software.  Ensures accurate transcription and proper grammar and spelling. 
Assists staff members by responding to telephone calls. Responds to basic questions and refers employees to on-line training materials, handbook or policy documents.